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Operations Coordinator

2 months ago

Edmonton, Alberta, Canada JumpModel Inc. Full time

Job Title:

Office Manager/Operations Manager


Job Description:

We are seeking a highly organized and versatile individual to join our consulting company, JumpModel Inc., as an Office Manager/Operations Manager. In this role, you will be responsible for overseeing various operational aspects of the company, with a primary focus on finance project setup, timekeeping operations, invoicing, HR, and marketing coordination.


Key Responsibilities:


Finance Project Setup:

Collaborate with project teams to assist in the setup and management of financial aspects related to client projects, including budgeting, cost tracking, and financial reporting.


Timekeeping Operations:

Implement and manage systems for accurate timekeeping and ensure compliance with time tracking policies. Collaborate with project managers to gather time records and generate reports as needed.


Invoicing Coordination:

Work closely with the finance department to generate and issue accurate and timely client invoices. Monitor outstanding payments and follow up as necessary.


HR Coordination:

Support HR activities, including onboarding new employees, maintaining employee records, administering benefits, and assisting with HR-related inquiries.


Secondary Responsibilities:


Marketing Coordination:

Assist the marketing team with various tasks, such as coordinating marketing campaigns, managing social media accounts, tracking marketing metrics, and organizing promotional events.


Executive Assistant Duties:

Provide administrative support to the leadership team, including scheduling meetings, managing calendars, and handling travel arrangements.


Meetings and Conventions:

Coordinate and schedule meetings, conferences, conventions, and other company events. Assist in organizing logistics, booking venues, and managing attendee registrations.


Requirements:


Bachelor's degree in business administration, finance, or a related field (preferred)

Proven experience in office management, operations management, or a similar role

Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines

Excellent communication and interpersonal skills, with the ability to work effectively with individuals at all levels of the organization

Proficiency in MS Office Suite and familiarity with project management tools

Attention to detail and a high level of accuracy in all work

Ability to maintain confidentiality and handle sensitive information with professionalism