Office Support Specialist

4 weeks ago


Charlottetown, Prince Edward Island, Canada Asteco Immigration Consulting Limited Full time

Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Asteco Immigration Consulting Limited. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as maintaining office procedures and routines.

Key Responsibilities

  • Arrange and coordinate seminars, conferences, and other events
  • Maintain office procedures and routines
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents

Requirements

  • Ability to multitask
  • Flexibility
  • Organized
  • Team player

Work Environment

The successful candidate will work in a fast-paced office environment with a dynamic team. The ideal candidate will be able to work independently and as part of a team, with excellent communication and organizational skills.



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