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Payroll Assistant

1 month ago

Vaughan, Ontario, Canada Mackenzie Health Full time

Job Summary

The Payroll Assistant will provide support to the Payroll Specialists and the payroll team to facilitate the processing of the bi-weekly payroll for 5,500+ employees in a unionized environment. This role requires accurate data entry related to new hires, transfers, and other employee changes, as well as a timely response to payroll queries both telephonically and in writing.

Key Responsibilities

  • Support processing of the bi-weekly payroll for employees in a unionized environment.
  • Support year-end processes.
  • Assist in reconciliation and preparation of HOOPP (Healthcare of Ontario Pension Plan) year-end and T4/T2200.
  • Respond to payroll queries both telephonically and in writing.
  • Manage payroll inbox.
  • Consult with all levels of employees providing assistance with regards to payroll queries.
  • Enter employee information and maintain data integrity in the payroll system, including new hires, transfers, and terminations, etc.
  • Generate Records of Employment and handle insurable earnings queries from Service Canada.
  • File, store, and shred payroll documents as required.
  • Assist with leave processing.
  • Verify and produce cheque requisitions for payment of payroll remittances and garnishments.
  • Assist in reconciliation and preparation HOOPP (Healthcare of Ontario Pension Plan) year-end and T4's.
  • Support the processing of transactions related to new hires, terminations, and transfers in accordance with applicable statutory legislation and Collective Agreements.
  • Work closely with Finance in reconciling the payroll liability accounts and payroll arrears.
  • Prepare and calculate manual cheques, able to verify hours from UKG – Time Management System.
  • Address employees' and managers' inquiries in a timely manner with a high emphasis on excellent customer service.

Qualifications

  • Post-secondary education in business administration, accounting, payroll, or equivalent combination of education and experience.
  • Experience with payroll year-end process (T4) and annual pension reconciliation (HOOPP experience preferred).
  • Payroll Compliance Practitioner Certification required or equivalent combination of education and experience.
  • 3 years of payroll experience.
  • Knowledge of government legislation pertaining to payroll.
  • Hospital payroll experience preferred.
  • Experience with year-end processes and pension reconciliations.
  • Experience with HRIS and payroll implementation preferred.
  • Experience with in-house payroll and time-keeping systems (Infinium and UKG, an asset).
  • Able to discern relevant information to make effective judgments and decisions.
  • Strong organizational and customer service skills.
  • Excellent communication skills (written and spoken).
  • Self-motivated individual with proven interpersonal skills.
  • Proven attendance record.
  • Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
  • Ability to perform the essential duties of the job.
  • Effectively uses empathy in interactions with others.
  • Demonstrates behaviours consistent with Mackenzie Health's Commitment to Caring.
  • Models' behaviour that is aligned with the values of Mackenzie Health – Excellence, Leadership, and Empathy.
  • Commitment to providing an exceptional experience for staff and clients within a challenging and exciting healthcare environment.

*You may be required to work at any site of Mackenzie Health.

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Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.