Bilingual Sourcing Specialist

4 weeks ago

Toronto, Ontario, Canada CAPREIT Full time
Job Summary

The Bilingual Sourcing and Tendering Specialist will report to the Senior Director of Sourcing and Tendering and be accountable for procurement decisions for their spend categories. This role involves a wide range of duties, including the management of end-to-end competitive events or RF(x)s, ensuring goods and services are acquired through a fair, ethical, and transparent process from qualified vendors.

Key Responsibilities
  • Support internal and external stakeholders in procurement-related matters
  • Manage and execute the end-to-end Sourcing and Tendering Process from development of the opportunity strategy
  • Facilitate processes, guiding stakeholders effectively through planning, timelines, evaluation of bid submissions
  • Build and perform financial/technical RF(x) requirements and lead evaluations on eventual RF(x) submissions
  • Compliance – monitor and manage risk and compliance with procurement policies and processes
  • Ongoing learning – stay abreast of key market trends, vendor economics, and best practices in sourcing and innovation
  • Participate in regular cadences with stakeholders (Operations, Operations Services, Corporate) to review reports, analytics, identification of sourcing opportunities to drive maximum value for the organization
  • Display a passion for the success of the procurement operating model
  • Liaise with internal and external stakeholders within the various stages of the sourcing process, including evaluation on proposals/bids with analysis, acquiring approvals, and initiative updates
  • Manage the vendor selection strategy (RFI, RFP, RFQ, and RFT) for specific projects under defined timelines while ensuring quantifiable results/savings
  • Build strategic relations with all other stakeholders to ensure scope is created accurately and timelines are agreed upon
  • Assist with entry of Capital projects procurement criteria into Capex Tracker (Power BI)
  • Build and publish RF(x) using the Ariba sourcing module
  • Provide procure-to-pay details for handoff on approvals, contract, and/or PO creation
  • Responsible for reporting on all noncompliance (internal and external) procurement-related issues
  • Address vendor inquiries throughout the Sourcing and Tendering lifecycle
  • Has the ability for contract drafting and negotiating with supply and service agreements as well as construction-related contracts. Where required, work with Legal to finalize agreements
Qualifications
  • College diploma or University degree in Accounting, Business, Supply Chain, or a related field
  • Five or more years of related procurement experience
  • Bilingual in English and French is required (written and spoken)
  • Diploma or Certified Supply Chain Management Professional (CSCMP) equivalent or in progress is an asset
  • Strong analytical and problem-solving skills
  • Excellent communication skills both written and verbal
  • Strong abilities and experience in negotiations
  • Ability to work under tight deadlines, multitask, and prioritizing for greatest impact
  • Must have strong working knowledge of Microsoft suite of tools including Excel, PowerPoint
  • Experience with SAP, Ariba, or a similar Source-to-Pay platforms is considered an asset
  • Experience in Facility Management, real estate, construction categories considered a strong asset
  • Open-minded, fast learner, and a strong work ethic is crucial

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