Bilingual Sourcing Specialist

5 days ago

Toronto, Ontario, Canada CAPREIT Full time
Job Summary

The Bilingual Sourcing & Tendering Specialist will report to the Senior Director of Sourcing and Tendering and be accountable for procurement decisions for their spend categories. This role involves a wide range of duties, including managing end-to-end competitive events or RF(x)s, ensuring goods and services are acquired through a fair, ethical, and transparent process from qualified vendors.

Key Responsibilities
  • Support internal and external stakeholders in procurement-related matters
  • Manage and execute the end-to-end Sourcing & Tendering Process from development of the opportunity strategy
  • Facilitate processes, guiding stakeholders effectively through planning, timelines, evaluation of bid submissions
  • Build and perform financial/technical RF(x) requirements and lead evaluations on eventual RF(x) submissions
  • Compliance – monitor & manage risk and compliance with procurement policies and processes
  • Ongoing learning – stay abreast of key market trends, vendor economics, and best practices in sourcing and innovation
  • Participate in regular cadences with stakeholders (Operations, Operations Services, Corporate) to review reports, analytics, identification of sourcing opportunities to drive maximum value for the organization
  • Display a Passion for the success of the procurement operating model
  • Liaise with internal and external stakeholders within the various stages of the sourcing process, including evaluation on Proposals/Bids with analysis, acquiring approvals, and initiative updates
Tendering and Vendor Relations
  • Manage the vendor selection strategy (RFI, RFP, RFQ and RFT) for specific projects under defined timelines while ensuring quantifiable results/savings
  • Multi-residential categories currently envisioned may include Capital Project initiatives, Building Structural, Energy Management, Elevators, Life & Safety, Mechanical, Electrical, Renovations, interior/exterior, Equipment, and other High Rise Residential Capital & Maintenance categories
  • Operational Initiatives, Repair & Maintenance, Facilities Management, Build strategic relations with all other stakeholders to ensure scope is created accurately and timelines are agreed upon
  • Assist with entry of Capital projects procurement criteria into Capex Tracker (Power BI)
  • Build and publish RF(x) using the Ariba sourcing module
  • Provide procure to pay details for handoff on approvals, contract, and/or PO creation
  • Responsible for reporting on all non-compliance (internal and external) procurement-related issues
  • Address vendor inquiries throughout the Sourcing & Tendering lifecycle
  • Has the ability for Contract drafting and negotiating with supply and service agreements as well as construction-related contracts. Where required, work with Legal to finalize agreements
Qualifications
  • College diploma or University degree in Accounting, Business, Supply Chain or a related field
  • Five or more years of related procurement experience
  • Bilingual in English and French is required (written and spoken)
  • Diploma or Certified Supply Chain Management Professional (CSCMP) equivalent or in progress is an asset
  • Strong analytical and problem-solving skills
  • Excellent communication skills both written and verbal
  • Strong abilities and experience in negotiations
  • Ability to work under tight deadlines, multitask, and prioritizing for greatest impact
  • Must have strong working knowledge of Microsoft suite of tools including Excel, Powerpoint
  • Experience with SAP, Ariba or a similar Source to Pay platforms is considered an asset
  • Experience in Facility Management, real estate, construction categories considered a strong asset
  • Open-minded, fast learner, and a strong work ethic is crucial

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