Human Resources Coordinator, Ontario Law

1 week ago

Toronto, Ontario, Canada Law Society of Ontario Full time
Job Summary

We are seeking a highly skilled Human Resources Coordinator to join our team at the Law Society of Ontario. This is a key role that will provide administrative support and coordination to the Human Resources department, ensuring the smooth operation of HR services and programs.

Key Responsibilities
  • Client / Customer Service Planning – 30%
    • The successful candidate will plan and coordinate Human Resources related corporate and training events, as well as various department meetings.
    • Update relevant documentation such as training material, process maps, organizational charts, agendas, and meeting minutes.
    • Provide confidential administrative support and general coordination to the Human Resources department.
    • Coordinate all aspects of LSO sponsored programs relating to corporate discounts, employee recognition, long service award program, life events, process HR related invoices and reimbursements.
    • Assist with calendar management and general administrative support for Director and Manager level, including prioritizing meetings, dealing with meeting conflicts, travel arrangements, expenses, research, and document/presentation drafting as required.
    • In addition, the Human Resources Coordinator will assist the Executive Director, Client and People Services, with divisional events as required.
  • Client / Customer Service Delivery – 40%
    • The Human Resources Coordinator will respond to a full range of inquiries related to the human resources function, serving as the primary point of contact for general employee inquiries.
    • Provide assistance, clarifying human resources policies and procedures, referring inquiries to appropriate team members, and liaising with internal and external contacts on behalf of the Director and Managers.
    • Screen and prioritize all incoming correspondence and prepare draft responses to routine matters.
    • Provide confidential administrative support to routine services such as employment confirmation letters, employment changes, SIN verifications, new hire onboarding documentation and policy maintenance and tracking.
    • Assist with interview scheduling and administering candidate testing.
    • Evaluate and ensure timely and accurate processing of payroll related information, including any onboarding materials.
    • Maintain organization chart, and various internal trackers relating to internal staff movement.
    • Prepare courier and print requisitions, manage supplies and equipment needs and act as the key contact for the third-party service providers.
    • Maintain internal employee filing systems and coordinate offsite storage.
  • Financial Responsibility – 5%
    • Responsible for expense management, invoice processing, monthly HR financial reconciliation, drafting HR-related contracts and amending agreements for third-party service providers as well as purchase requisitions and purchase orders.
    • Assist the Director in preparing the annual budget for the department, indicating key projects and financial patterns as it relates to the HR operations of key programs and routine expenses.
  • Team Membership – 15%
    • The Human Resources Coordinator must work effectively with members of the Human Resources team.
    • Contribute to the effective flow of services and optimization of work processes within the department and engage in problem-solving with other employees, contributing to continuous department improvements.
    • Support and administer ongoing and new HR initiatives with internal and external stakeholders.
    • Takes initiative to keep abreast of Law Society policies, procedures, and events and informs the HR team.
    • Provide support to other team members and demonstrate flexibility and commitment to the team to maximize resources and support the team during peak periods.

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