Executive Assistant, Advisory

1 month ago

Toronto, Ontario, Canada BDO Full time
Putting People First, Every Day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a culture of collaboration, innovation, and growth.

Your Opportunity

Our National Office is seeking a highly skilled and experienced Executive Assistant to join our Advisory team in our Toronto, Bay St. Office. The successful candidate will be responsible for providing administrative support to our Managing Partner and other senior leaders, as well as owning key operational initiatives and business processes across Advisory.

Key Responsibilities
  1. Act as a representative and ambassador for the accountable partners and leaders, facilitating communication and working independently with the firm's leadership team as required.
  2. Be a proactive, value-added business partner for the Managing Partner in anticipating and proactively managing certain activities on behalf of the Managing Partner.
  3. Support and manage certain operational initiatives or business processes across Advisory and promote the culture of the team.
  4. Proactively organize, manage, and assist with the execution of key practice sales and business development campaigns, including coordinating marketing initiatives, setting up client sales/proposal meetings for the team with identified targets, and monitoring and tracking progress.
  5. Organize and attend team meetings, as well as take meeting minutes and proactively action on these items to accomplish business objectives.
  6. Prepare reports for leadership on project status and keep leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, revenue, etc.
  7. Undertake administrative tasks for assigned Partners and Senior Managers, including scheduling & organizing meetings, travel arrangements, proactively managing calendars, and in select cases reviewing partner email inbox and helping triage/answer emails on behalf of the partner.
  8. Assist with the preparation of client proposals and presentations using PowerPoint.
  9. Research and draft talking points on an array of topics as required, and ensure that the partner/leader is prepared and in possession of information and materials required for meetings and other scheduled events.
  10. Conduct in-depth online research related to competitors, industry trends, and other market information.
  11. Plan sub-service line, team, and/or client meetings and events.
  12. Assist with processing timesheets and expense reports.
  13. Manage weekly practice operational reports and their distribution.
  14. Proactively anticipate the needs of the partners and other leaders and ensure accuracy, coordination, and prioritization/optimization of the leader's time.
  15. Proactively ensure leaders are working on the most important items for the practice, keep the leaders accountable for commitments while helping keep reports accountable for results.
  16. Help complete priority items for the leadership team with a high level of quality.
  17. Perform other strategic tasks as assigned.
What We're Looking For

We're looking for a highly skilled and experienced Executive Assistant who embodies BDO's core values of Integrity, Respect, and Collaboration. The ideal candidate will have a strong track record of providing exceptional administrative support, as well as a proven ability to work in a fast-paced, rapidly growing and changing environment.

Requirements
  • 5+ years of relevant experience and the support of senior-level Executives.
  • Experience working with another consulting/professional services firm would be an asset.
  • Excellent interpersonal and communication skills (both verbal and written).
  • Excellent time management and organizational skills with the ability to prioritize, multi-task, and adhere to deadlines.
  • Strong proficiency with Microsoft Office, including Excel, PowerPoint, Word, and Teams.
  • The ability to work in a fast-paced, rapidly growing and changing environment.
  • The ability to prioritize workload and the flexibility to manage multiple tasks.
  • The ability to work quickly and take on more responsibilities over time, while shifting for multiple competing priorities.
  • A team player mentality.
  • The ability to react quickly while remaining calm under pressure.
  • Experience in virtual leadership and cultivating cross-functional collaboration.
  • The ability to work in an agile environment.
  • A high level of cultural awareness to build relationships.

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