Executive Support and Coordination Specialist
2 weeks ago
About the Role:
We are seeking an experienced Executive Support and Coordination Specialist to join our team at Coast Mental Health. As a key member of our executive team, you will provide high-level administrative support to our leadership team, ensuring the smooth operation of our organization.
Key Responsibilities:
- Provide administrative support to the executive team, including coordinating meetings, preparing materials, and managing calendars.
- Coordinate and prepare materials for executive meetings and board presentations, ensuring timely and accurate delivery.
- Follow up on budget items with team members to identify reasons for variances and investigate financial performance of programs within the division.
- Track key performance indicators (KPIs) for various programs and follow up with team members to ensure timely completion of deliverables.
- Analyze data and prepare regular performance reports to inform executive decision-making.
- Coordinate with project teams to ensure timely completion of deliverables and set up meetings as needed.
- Develop and maintain effective communication channels with stakeholders, including writing clear and concise briefing notes for executive leadership.
- Prepare and deliver presentations on program performance and project status, ensuring accurate and timely information.
Requirements:
- 7-10 years of experience working with executives and supporting their success.
- Training and experience using quality improvement methodologies such as lean is considered an asset.
- Successful completion of a Criminal Records Check and WHMIS certification.
- Excellent communication and interpersonal skills to build and maintain effective relationships within a multidisciplinary environment.
- Critical thinking skills and proven ability to effectively manage human and fiscal resources.
- Demonstrated understanding and experience of quality assurance process, accreditation or ISO.
- Demonstrated intermediate computer literacy with word processing, spreadsheet, and/or database programs and ability to utilize a computerized client information system.
- Ability to exercise sound judgment, sensitivity, critical thinking, and effective decision-making.
- Ability to communicate effectively, both verbally and in writing, with all levels of the organization.
- Ability to analyze and problem-solve complex issues towards effective solutions.
- Ability to participate in and facilitate inter-disciplinary groups in a collaborative environment with multiple interests.
- Ability to work effectively with others and foster a practice of cooperative effort and collaborative problem-solving.
- Ability to maintain confidentiality and utilize diplomacy and tact in dealing with confidential matters.
- Ability to work independently and in a team environment.
- Effective negotiation, conflict resolution, problem-solving, and consensus-building skills.
- Ability to adapt to changing priorities and manage multiple issues and projects simultaneously.
What We Offer:
- Competitive compensation package, including a defined benefit pension plan, medical, dental, and more.
- Amazing benefit plan and hybrid work opportunities.
- Professional development opportunities to enhance your skills and career.
- Generous vacation package and much more.
About Coast Mental Health:
Coast Mental Health is one of the largest mental health non-profit societies in Canada, operating a large array of innovative housing and community-based rehabilitation services for people with a mental illness living in and around Vancouver.
We foster a client-driven, recovery-oriented environment that promotes restoring health, personal growth, and a return to society for individuals with a mental illness through advocacy and providing direct programs and services.
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Surrey, British Columbia, Canada Coast Mental Health Full timeJob Summary:We are seeking a highly skilled and experienced Executive Support and Coordination Specialist to join our team at Coast Mental Health. This is a permanent, full-time opportunity to provide high-level administrative support to our executive leadership.Key Responsibilities:Provide administrative support to the executive team, including coordinating...
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Surrey, British Columbia, Canada Coast Mental Health Full timeAbout the Role:We are seeking a highly skilled and experienced Executive Support and Coordination Specialist to join our team at Coast Mental Health. As a key member of our leadership team, you will provide high-level administrative support to our executives, ensuring the smooth operation of our organization.Key Responsibilities:Provide administrative...
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Surrey, British Columbia, Canada Coast Mental Health Full timeAbout the Role:We are seeking a highly skilled and experienced Executive Support and Coordination Specialist to join our team at Coast Mental Health. As a key member of our leadership team, you will provide high-level administrative support to our executives, ensuring the smooth operation of our organization.Key Responsibilities:Provide administrative...
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