Executive Support and Coordination Specialist

4 weeks ago

Surrey, British Columbia, Canada Coast Mental Health Full time

About the Role:

We are seeking a highly skilled and experienced Executive Support and Coordination Specialist to join our team at Coast Mental Health. As a key member of our leadership team, you will provide high-level administrative support to our executives, ensuring the smooth operation of our organization.

Key Responsibilities:

  • Provide administrative support to our executives, including coordinating meetings, preparing materials, and managing schedules.
  • Coordinate and prepare materials for executive meetings and board presentations, ensuring timely and accurate delivery.
  • Follow up on budget items with team members to identify reasons for variances and investigate financial performance of programs within the division.
  • Track key performance indicators (KPIs) for various programs and follow up with team members on their deliverables.
  • Analyze data and prepare regular performance reports to inform executive decision-making.
  • Coordinate with project teams to ensure timely completion of deliverables and set up meetings, track progress, and take minutes as needed.
  • Write clear and concise briefing notes for executive leadership and prepare and deliver presentations on program performance and project status.
  • Develop and maintain effective communication channels with stakeholders, including team members, executives, and external partners.

Requirements:

  • 7-10 years of experience working with executives and supporting their success.
  • Training and experience using quality improvement methodologies such as lean is considered an asset.
  • Successful completion of a Criminal Records Check and WHMIS certification.
  • Excellent communication and interpersonal skills to build and maintain effective relationships within a multidisciplinary environment.
  • Critical thinking skills and proven ability to effectively manage human and fiscal resources.
  • Demonstrated understanding and experience of quality assurance process, accreditation, or ISO.
  • Demonstrated intermediate computer literacy with word processing, spreadsheet, and/or database programs and ability to utilize a computerized client information system.
  • Ability to exercise sound judgment, sensitivity, critical thinking, and effective decision-making.
  • Ability to communicate effectively, both verbally and in writing, with all levels of the organization.
  • Ability to analyze and problem-solve complex issues towards effective solutions.
  • Ability to participate in and facilitate inter-disciplinary groups in a collaborative environment with multiple interests.
  • Ability to work effectively with others and foster a practice of cooperative effort and collaborative problem-solving.
  • Ability to maintain confidentiality and utilize diplomacy and tact in dealing with confidential matters.
  • Ability to work independently and in a team environment.
  • Effective negotiation, conflict resolution, problem-solving, and consensus-building skills.
  • Ability to adapt to changing priorities and manage multiple issues and projects simultaneously.

What We Offer:

  • Competitive compensation package, including a salary range of $64,339.00 to $92,488.00 CAD.
  • Defined Benefit Pension Plan (MPP), Medical, Dental, and more.
  • Professional Development opportunities.
  • Generous vacation package and much more.

About Coast Mental Health:

Coast Mental Health is one of the largest mental health non-profit societies in Canada, operating a large array of innovative housing and community-based rehabilitation services for people with a mental illness living in and around Vancouver.

We foster a client-driven, recovery-oriented environment that promotes restoring health, personal growth, and a return to society for individuals with a mental illness through advocacy and providing direct programs and services.

Why Coast:

  • Recognized as one of B.C.'s Top Employers.
  • Amazing benefit plan and hybrid work opportunities.
  • Competitive compensation.
  • Defined Benefit Pension Plan (MPP), Medical, Dental, and more.
  • Professional Development.
  • Generous vacation package and much more.

Coast Mental Health is committed to creating a culture of diversity and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, gender, ethnicity, sexual orientation, religion, or disability.

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