Medical Office Coordinator

3 days ago

Niagara Falls, Ontario, Canada Niagara Regional Medical Clinic Full time
Job Summary

We are seeking a highly organized and detail-oriented Medical Secretary to join our team at Niagara Regional Medical Clinic. As a Medical Secretary, you will play a vital role in ensuring the smooth operation of our clinic by providing administrative support to our healthcare team.

Key Responsibilities
  • Coordinate the flow of information and maintain accurate records
  • Interview patients to obtain case histories and maintain confidentiality
  • Manage incoming mail and other materials, and distribute them to the relevant staff members
  • Schedule and confirm appointments, and maintain a calendar of upcoming events
  • Train staff in procedures and software, and provide ongoing support
  • Complete insurance and other claim forms, and maintain accurate records
  • Maintain a filing system, and order supplies as needed
  • Arrange travel and related itineraries, and make reservations
  • Determine and establish office procedures and routines
  • Enter and format medical reports and correspondence, and prepare spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records
  • Prepare draft agendas for meetings, and take, transcribe, and distribute minutes
  • Perform data entry, and provide customer service
Requirements
  • 3-4 years of experience in a medical office setting
  • College diploma or equivalent experience
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment, and under pressure
  • Attention to detail, and ability to maintain confidentiality
  • Reliability, and ability to work as part of a team
What We Offer
  • Competitive salary and benefits package
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment
  • Free parking, and other benefits

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