Executive Support Specialist

4 weeks ago


Vancouver, British Columbia, Canada Titan Fire Protection Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Titan Fire Protection Ltd.

The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the overall success of the organization.

Responsibilities
  • Arrange and coordinate seminars, conferences, and other events with precision and attention to detail.
  • Prepare and distribute meeting minutes, reports, and other documents in a timely manner.
  • Develop and maintain office procedures and routines to enhance efficiency and productivity.
  • Schedule appointments and meetings, ensuring optimal use of executive time.
  • Answer telephone calls, respond to emails, and handle other correspondence in a professional and courteous manner.
  • Order office supplies, manage inventory, and maintain a well-organized workspace.
  • Provide exceptional customer service, greeting visitors and directing them to the appropriate contacts or service areas.
  • Set up and maintain manual and computerized information filing systems to ensure easy access to critical documents.
  • Type and proofread correspondence, reports, and other documents with accuracy and attention to detail.
Requirements
  • Secondary (high) school graduation certificate is required.
  • A minimum of 1 year of experience in an administrative role, preferably in an executive support capacity.
  • Strong organizational, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
  • Ability to work independently and as part of a team.
What We Offer
  • An estimated salary range of $45,000 - $60,000 per annum, based on location and experience.
  • A competitive benefits package, including health, dental, and vision coverage.
  • A dynamic and supportive work environment.
  • Ongoing training and development opportunities.
How to Apply

Please submit your application, including your resume and cover letter, to us via [insert contact method].



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