Administrative Coordinator

1 week ago

London, Ontario, Canada Samuel, Son & Co. Full time

At Samuel, Son & Co., we're committed to fostering a culture of equality and respect. As an Administrative Assistant, you'll play a vital role in supporting our business operations and ensuring the smooth functioning of our organization.

Key Responsibilities:

Accounts Payable:

  • Process incoming invoices and match them to purchase orders in our ERP system.
  • Prepare and send payment requests to vendors as needed.
  • Manage vendor information and updates in our ERP system.
  • Perform cash disbursement calculations and ensure accurate month-end reporting.

Accounts Receivable:

  • Generate and distribute customer invoices and credits in our ERP system.
  • Manage customer payment receipts, including account and bank reconciliations.
  • Monitor and report on customer collections and outstanding balances.

Purchasing:

  • Procure materials and services for our operations, including creating and managing purchase orders.
  • Receive and process purchase orders in our ERP system.

Support:

  • Provide exceptional customer service, including order entry, product quoting, and communication.
  • Manage general files and documentation for accounts payable, accounts receivable, inventory, and manufacturing.
  • Release production orders to the production floor and ensure accurate reporting.
  • Prepare and review various reports, including income statements and balance sheets.

Requirements:

  • Excellent communication and interpersonal skills, with the ability to work with diverse personalities.
  • Strong attention to detail and ability to multitask in a fast-paced environment.
  • Patience and composure under pressure, with a positive attitude and team-oriented mindset.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in MS Office, particularly Excel, and experience with ERP systems like IndustriOS and Sage are assets.

We're committed to creating an inclusive and supportive work environment that values diversity and promotes growth and development. If you're a motivated and detail-oriented individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.

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