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Administrative Assistant

2 months ago

Kitchener, Ontario, Canada YMCA of Three Rivers Full time

Job Summary:

The YMCA of Three Rivers is seeking an experienced Administrative Assistant to join our team in Waterloo Region. As an Administrative Assistant, you will provide administrative support to our EarlyON program, including data entry, filing, and customer service.

Key Responsibilities:

  • Provide administrative support to the EarlyON program, including data entry, filing, and customer service.
  • Answer telephone, email, and visitor inquiries in a professional and courteous manner.
  • Support the maintenance of a systematic and organized filing system and archiving system for the EarlyON program.
  • Provide support with group sessions, workshop presentations, and networking meetings, including note taking, room bookings, and Zoom channel bookings.
  • Attend workshops, trainings, conferences, and staff meetings as required.

Requirements:

  • Completion of Community College Diploma in a related discipline.
  • 3-5 years of related experience required, or technical training or a combination of education and experience.
  • Superior customer service, communication, and teamwork skills.
  • Strong knowledge of computers, iPad, and Zoom platforms.
  • Strong analytical, problem-solving, and organizational skills, detail-oriented.
  • Strong MS Office skills, especially Word, Excel, Teams, and Outlook.
  • Ability to work with minimal supervision.
  • Ability to maintain strong confidentiality as the position handles sensitive information.
  • Strong understanding of the KEyON data entry system is an asset.
  • Acceptable Police Check for Vulnerable Sector or willingness to obtain at own cost.

What We Offer:

  • A dynamic team environment and opportunities for professional growth and development.
  • A free YMCA membership for yourself and your family.
  • Employee referral bonus and employee assistance program.
  • Training and development opportunities.

Working Conditions:

This role requires regular travel across the region, which may not always be easily accessible through public transit. The employee must be able to arrange their own transportation to these sites. A valid G driver's license and full-time vehicle access are strongly recommended.

Accommodation:

The YMCA of Three Rivers is committed to creating an inclusive workplace and welcomes applications from all qualified persons. We will provide accommodation at any point throughout the hiring process, provided the candidate makes their accommodation need known to the YMCA of Three Rivers.