Administrative Assistant

4 weeks ago

Oshawa, Ontario, Canada Ontario Power Generation Full time
Job Title: Administrative Assistant

Ontario Power Generation (OPG) is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide comprehensive administrative support to senior managers and their departments, utilizing new technologies to deliver efficient processes in areas such as correspondence, meeting arrangements/scheduling, time management, information maintenance, and general office support.

Key Responsibilities:
  • Provide administrative support to senior managers and their departments, including managing schedules and calendars, scheduling meetings and booking travel arrangements.
  • Maintain leader's calendar regarding meetings, appointments, and screen calls and visitors, being mindful of established priorities.
  • Schedule and make all necessary arrangements for meetings and conferences, including preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as corporate business plans, organization changes, executive appointments, labor relations, and bargaining strategy.
  • Participate with senior manager in the setting of priorities and the scheduling of senior manager's work projects and activities, advising relative to the status of current work, target dates, scheduled actions/meetings, etc., and other related demands on senior manager's time.
  • Maintain referral and follow-up control logs to keep senior manager informed of impending actions, progress, etc.
  • Coordinate all access to senior manager. Set up priority for requests and, where possible and prudent, refer same to other knowledgeable staff for action or, within prescribed limitations, respond personally to request providing required information or service.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Manage expense reports, budgets, and other financial documents.
  • Perform other administrative duties as required to support the leadership team.
Requirements:
  • Post-secondary diploma/degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 2 years of experience in an administrative support role.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Strong problem-solving skills and the ability to work independently.
  • Excellent interpersonal skills and the ability to work effectively with all levels of the organization.
What Makes a Career at OPG Different?

As Ontario's largest clean energy generator, we're building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy. Our values are our strengths, and we're committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported.

We care about the safety and well-being of our employees, and we're committed to providing a supportive work environment where you can be your best every day. We offer long-term career growth and development opportunities, and we're dedicated to making a positive impact on our communities.

Join us and be part of a team that's shaping the future of clean energy in Ontario.

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