Current jobs related to Administrative Team Coordinator - Vancouver, British Columbia - Aspect Biosystems

  • Operations Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Outback Team Building & Training Full time

    Outback Team Building & Training is looking to fill a vacancy for Event Operations Coordinator in North Vancouver, BC.Who we are:We provide team building and training for corporate groups that help boost employee morale, create healthy work environments, and increase productivity. While we are located in North Vancouver, we run events all across North...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada The University of British Columbia Full time

    Administrative Coordinator - Pediatric CardiologyAdministrative Coordinator - Pediatric CardiologyApply locations BC Children's Hospital time type Full time posted on Posted 5 Days Ago job requisition id JR19547 Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Admin Coord - Med Dept (Gr9)Job TitleAdministrative Coordinator - Pediatric...

  • Administrative Coordinator

    5 days ago

    Vancouver, British Columbia, Canada Aspect Biosystems Full time

    About the RoleWe are looking for an exceptional Administrative Coordinator to join our team. The ideal candidate will have 3-5 years of experience in office administration within a fast-paced environment and will be proficient in Google Workspace (formerly G Suite).The responsibilities of this role include:Coordinating schedules, booking meetings, and...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada The University of British Columbia Full time

    Administrative Coordinator page is loadedAdministrative CoordinatorApply remote type This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.locations UBC Vancouver Campustime type Full timeposted on Posted 2 Days Agojob requisition id JR19567 Staff - Non UnionJob CategoryM&P - AAPSJob...

  • Administrative Coordinator

    3 days ago

    Vancouver, British Columbia, Canada Baptist Housing Full time

    About the Role">We are seeking a highly organized and compassionate Administrative Coordinator to join our Assisted Living team at Baptist Housing. As the first point of contact for residents and their families, you will provide exceptional support and guidance while overseeing administrative operations.">Key Responsibilities">">Serve as the main point of...

  • contract administrator coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Parkin Architects Limited Full time

    Job Summary:Our architecture office is seeking a detail-oriented and organized Contract Administration Coordinator to support our contract administration team. The Contract Administration Coordinator will be responsible for managing contract documents, coordinating contract approvals, and tracking project deliverables.The ideal candidate will have strong...

  • contract administrator coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Parkin Full time

    Job Summary:Our architecture office is seeking a detail-oriented and organized Contract Administration Coordinator to support our contract administration team. The Contract Administration Coordinator will be responsible for managing contract documents, coordinating contract approvals, and tracking project deliverables.The ideal candidate will have strong...

  • Administrative Support Coordinator

    6 days ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Administrative Support CoordinatorThe Administrative Support Coordinator will provide high-level administrative support to senior management, ensuring the seamless execution of day-to-day operations. This role requires a proactive and detail-oriented individual who can maintain confidentiality and exercise sound judgment in all interactions.Key...

  • Administrative Coordinator

    8 hours ago

    Vancouver, British Columbia, Canada Jewish Federation of Greater Vancouver Full time

    Job Summary:\The Jewish Federation of Greater Vancouver is seeking a highly skilled and experienced Administrative Coordinator to join our dynamic team. This role plays a pivotal part in advancing the organization's mission by providing seamless, high-level support to our CEO.\About Us:\We are a central planning, convening, facilitating, and fundraising...

  • Administrative Coordinator

    7 days ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr7)Job TitleAdministrative CoordinatorDepartmentAdministrative Leadership | Department of Paediatrics | Faculty of MedicineCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMarch 26, 2025Note: Applications will be accepted until 11:59 PM on the Posting End...

  • Administrative Operations Coordinator

    1 hour ago

    Vancouver, British Columbia, Canada Themis Solutions Inc. Full time

    We are seeking an experienced Administrative Operations Coordinator to join our Workplace Experience team in Burnaby.">Lead the development of the Workplace Experience team through feedback, coaching, and mentorship as per Clio Management guidelines.Coordinate with the Manager, Workplace Experience on all spending related to office initiatives and track them...

  • Administrative Coordinator

    1 day ago

    Vancouver, British Columbia, Canada Gilmore Partners Full time

    Gilmore Partners, a leading Executive Search Firm, is seeking a highly skilled Administrative Coordinator to join our team. This role offers the opportunity to work in a dynamic environment with a diverse group of professionals.The ideal candidate will have 2+ years of experience as an Administrative Assistant supporting a senior-level executive. They should...

  • Administrative Service Coordinator

    4 days ago

    Vancouver, British Columbia, Canada Alzheimer Society of B.C. Full time $50,000 - $55,000

    About the RoleWe are looking for an Administrative Service Coordinator to join our team in Vancouver. As a key member of our Provincial Office, you will provide administrative support to our staff, including coordinating meetings, preparing reports, and maintaining records. You will also be responsible for managing our reception area, ensuring that it is...

  • Administrative Coordinator to the Director

    2 days ago

    Vancouver, British Columbia, Canada Providence Healthcare Full time

    Job DescriptionAs an Administrative Coordinator to the Director, you will play a vital role in supporting the day-to-day operations of our Centre. Your primary responsibility will be to coordinate administrative functions, ensuring effective and efficient support for the Director's office. You will also provide confidential clerical and secretarial services...

  • Administrative Program Coordinator

    2 days ago

    Vancouver, British Columbia, Canada Altis Technology Full time

    Job Description:At Altis Technology, we're seeking a highly organized and detail-oriented Administrative Program Coordinator to join our dynamic team. As an Administrative Program Coordinator, you will play a crucial role in the administration and data management of our Community Impact core programming.About Us:Altis Technology is a leader in the apparel...

  • Senior Administrative Coordinator

    4 days ago

    Vancouver, British Columbia, Canada Quattro Constructors Full time $40,000 - $60,000

    Job OverviewQuattro Constructors is a reputable Infrastructure Construction firm based in Vancouver, BC. We take pride in delivering a solution-driven approach guided by innovation and expertise.We are seeking an experienced Administrative Assistant to provide critical support to our Executive, Accounting, and Corporate Services teams by overseeing firm-wide...

  • Administrative Operations Coordinator

    4 hours ago

    Vancouver, British Columbia, Canada Tbwa ChiatDay Inc Full time

    About the Role:This is an exciting opportunity to join our team as an administrative professional. As a Client Service Associate, you will play a key role in maintaining a well-organized and efficient office environment. Your responsibilities will include managing office supplies, coordinating mailroom operations, and providing general office...

  • Administrative Operations Coordinator

    13 hours ago

    Vancouver, British Columbia, Canada Helicopters Without Borders Full time

    Job Overview">Heli Without Borders, a leading organization in the field of remote and rural community support, is seeking an experienced Administrative Operations Coordinator to join our team.This role will play a crucial part in ensuring smooth operations across various departments, including Operations, Executive Leadership, Finance, Administration,...

  • Senior Team Administrator

    4 weeks ago

    Vancouver, British Columbia, Canada VT iDirect Full time

    OverviewAs a global leader in IP-based satellite communications, we are the change agent, shaping the future of how the world connects. Our team is helping the world's leading satellite operators and service providers capture the future through significant innovation. The most fulfilling work of your career is waiting for you at ST Engineering...

  • Administrative Coordinator for Sector Services

    5 days ago

    Vancouver, British Columbia, Canada Psea Full time

    The Post-Secondary Employers' Association (PSEA) is a leading organization in the public post-secondary sector, providing labour relations and human resource services to its members. We are seeking an experienced Administrative Coordinator to join our team in Sector Services.Job OverviewThe successful candidate will provide senior administrative and...

Administrative Team Coordinator

1 week ago

Vancouver, British Columbia, Canada Aspect Biosystems Full time

**Responsibilities and Requirements:**

This role requires a high degree of organization, communication, and problem-solving skills. The successful candidate will be responsible for the following tasks:

  • Welcome and check in all guests and team members into our building, making every interaction a positive one as the first point of contact.
  • Handle incoming calls with confidence, directing inquiries, and delivering key information efficiently.
  • Take full ownership of the office by managing the day-to-day operations of our workspaces, ensuring they're optimized for productivity and collaboration.
  • Stay ahead of the details by inspecting meeting rooms and hot desks daily to ensure they're ready to go, with everything in its place.
  • Keep us stocked and ready to tackle big challenges by managing snacks, beverages, catering, and supplies.
  • Drive continuous improvement by finding and implementing ways to make our office environment more functional, efficient, and inspiring.
  • Solve problems on the fly by collaborating with IT, facilities, and other teams to resolve office and kitchen needs quickly and seamlessly.
  • Communicate effectively by creating and sharing clear, concise office communications, from signage to updates, to keep everyone in the loop.
  • Plan and coordinate events and socials, providing support and information to team members as needed.
  • Mater the calendar by coordinating schedules, booking meetings, and sending reminders to ensure everyone stays on track.
  • Support travel arrangements by organizing flights, accommodation, and transportation to ensure everything runs smoothly.
  • Set new hires up for success by preparing workstations, welcome kits, and onboarding materials to help them integrate seamlessly from their first day.
  • Handle confidentiality with care by managing sensitive information discreetly and ensuring secure storage and access.

**Requirements:**

To succeed in this role, you will need to possess the following qualities and qualifications:

  • Education & Experience: 3 – 5 years experience in office administration within a fast-paced environment is beneficial.
  • Technical Skills: Proficiency with Google Workspace (formerly G Suite) is an asset. Familiarity with Microsoft Word, Excel, and PowerPoint is a bonus.