Administrative Coordinator

7 days ago

Liverpool, Canada Government of Nova Scotia Full time
About Our Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Government of Nova Scotia. As a key member of our department, you will play a vital role in ensuring the smooth operation of our administrative functions.

Primary Accountabilities
  • Maintain and organize files using the STAR/STOR system, ensuring information retrieval is swift and accurate.
  • Document management, including faxing, copying, scanning, and filing.
  • Respond to Freedom of Information and Protection of Privacy (FOIPOP) requests by promptly retrieving the necessary information to facilitate requests.
  • Process incoming and outgoing mail efficiently.
  • Respond to general inquiries and route calls to the appropriate contacts.
  • Ensure discretion when typing a range of documents, including confidential correspondence and reports, and entering client notes into the Integrated Case Management System (ICM).
  • Ensure files and documentation are organized and up-to-date.
  • Schedule meetings and manage calendars to keep operations on track.
Qualifications and Experience

You will have a one (1) year business course plus a minimum of two (2) years of related experience, or an equivalent combination of training and experience.

You thrive in a team-oriented environment, readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software. Your ability to navigate these tools efficiently is crucial to your role. You're comfortable working autonomously in a fast-paced, challenging work environment and manage tasks effectively. Demonstrating a high degree of tact and diplomacy is second nature to you, especially when dealing with sensitive issues. The meticulous organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

  • Three (3) years of related experience
  • A related two (2) year diploma and one (1) year of experience
  • A related bachelor's degree

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

As a Government of Nova Scotia employee, you will have access to a comprehensive benefits package, including a defined benefit pension plan, health, dental, and life insurance, as well as general illness, short and long-term disability, vacation, and employee and family assistance programs.

Working Conditions

Most of your time will be spent in a comfortable office setting, with occasional need to move or lift objects such as boxes or files. You will have daily contact with the public, various government departments, and other local agencies.

Your normal work week is 35 hours/week, 7 hours/day, with flexibility to work adjusted hours as required.

What We Offer
  • Career development opportunities, including access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • An engaging workplace culture that values employee well-being and recognizes individual contributions.
  • Countless career paths and opportunities for growth and advancement.
  • Department-specific flexible working schedules.

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