Medical Education and Scheduling Coordinator

6 months ago

Liverpool, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Medical Education and Scheduling Coordinator

**Department/Unit**
- Family Medicine

**Location**
- Liverpool, Nova Scotia, Canada

**Posting Number**
- S135-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0 FTE

**Salary**
- $26.71 - $33.81 per hour ($45,133 - $57,139 per annum, 32.5 hours per week)

**Classification**
- C6

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Family Medicine is one of the largest and most complex clinical science departments within the Faculty of Medicine and is dedicated to excellence in patient care, teaching, research, and administration within the discipline of Family Medicine in a distributed learning environment (across three provinces). Reporting to the Halifax Site Postgraduate Administrator, with on-site direction provided by the Assistant Site Director - South Shore, the Medical Education and Scheduling Coordinator will work from the Queens General Hospital in Liverpool with connection and occasional work from the Fishermen’s Memorial Hospital in Lunenburg as well as the South Shore Regional Hospital in Bridgewater, Nova Scotia, and will act as the first point of contact, primary resource and scheduler for the department’s South Shore Residency Program.

**Key Responsibilities**
- With support from the Residency Scheduler and Halifax Site Postgraduate Administrator, design and facilitate all aspects of the resident clinical learning experience scheduling, including communication and distribution for learners at the South Shore site.
- Perform general administrative duties for the Halifax Site residency program including filing, formatting and distributing a range of documents (e.g. correspondence, reports, memoranda, handouts, presentations, minutes), maintaining electronic and hardcopy records and files, and scheduling meetings.
- Participate in the planning and organization of various program and site special events such as but not limited to orientation, graduation, as well as other events. Assist with follow up on evaluation or survey results and recommend improvements/changes.
- Process and enter all resident time off requests for the full Halifax Site program. Approve standard requests as applicable per established guidelines and forward non-standard requests for approval. Ensure all requests fall within learning requirements and appropriate staff are aware of absences.
- Ensure all medical education IT equipment used by the South Shore FM program for curriculum and other virtual meetings/events is operating/functioning well. Serve as the site’s Family Medicine program expert on the operation of required equipment and software.

**Note**
Work hour flexibility will be required. Hours of work will be determined based on operational needs, however, these may vary within the normal working hours of 7:00 am - 6:00 pm depending on workload and meeting requirements. In addition, scheduled events periodically will require working outside of regular working hours with advance notice.

Frequent in-person attendance at meetings in Halifax will be required as well as periodic in-person attendance at other locations within the Maritime provinces.

Scheduling and compensation will be in accordance with the collective agreement.

The successful applicant will be eligible for hybrid work (combination of in-person work in office and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/Office Administration diploma plus approximately three to five years’ relevant work experience (or equivalent combination of training and experience).
- Strong interpersonal and communication (verbal and written) skills.
- Excellent organizational skills and attention to detail including the demonstrated ability to_ _work independently_, _multi-task and use initiative in both a self-directed and team environment.
- Strong computer skills, including webinar and online conferencing systems (e.g. Zoom, MS Teams),_ _datab

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