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Property Manager
2 months ago
We are seeking a highly organized and detail-oriented Property Clerk to join our team at The Children's Aid Society of the District of Thunder Bay. As a Property Clerk, you will be responsible for coordinating maintenance and property management services, as well as providing administrative support to our Accounting Unit.
Key Responsibilities- Obtain quotes for approved building repairs and maintenance, and arrange for repairs and supervise plumbing, electrical, HVAC, and other building-related repairs and service calls.
- Ensure various contractors fulfill agreements regarding snow removal, waste and recycling removal, pest control, and janitorial services.
- Maintain and monitor office and custodial supply inventory levels, place orders as required, and reconcile invoices.
- Travel to the district as required.
- Order and maintain supply of Personal Protective Equipment, distribute as needed to staff, resource parents, and clients.
- Ensure regular inspection and servicing of agency security, emergency, and fire safety systems.
- Manage and distribute building key fobs, first aid kits, and security codes.
- Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
- Provide administrative support to the Accounting Unit by accurately and appropriately matching and filing invoices and purchase orders, complete Accounting tasks in the community as required.
- Completion of a business or commercial diploma or certificate from an accredited college or equivalent combination of education and experience.
- Candidates with other academic qualifications and related work experience, plus demonstrated ability, will be considered.
- Assets: Previous work experience in accounting or a finance-related position and/or property management; knowledge of mechanical processes and/or experience in skills trades industry.
- Intermediate skill levels and extensive experience in Microsoft Office (Outlook, Word, Excel).
- Demonstrated experience utilizing various computer software programs.
- Accurate and fast word processing and data input skills.
- Ability to effectively manage inter-personal conflict.
- Ability to learn new technology and use effectively in the workplace.
- Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
- Excellent organizational, coordination, and time management skills to determine priorities, meet strict timelines, and manage several assignments simultaneously.
- Ability to assess workflow and administrative functions, and to suggest modifications to improve efficiency, manage data, and develop effective systems.
- Ability to use sound judgment and tact to address a range of issues and to problem-solve.
- Excellent communication skills, including strong interpersonal, written, and verbal skills, and an ability to interact with a wide variety of people.
- Occasional use of a personal vehicle, G Licence, and safe driving record.
- Criminal Records Check satisfactory to agency required upon conditional offer of employment.
