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Event Planning Specialist

2 months ago

Edmonton, Alberta, Canada JHAJJ PRODUCTION LTD Full time
About the Role

We are seeking a highly organized and detail-oriented Event Planning Specialist to join our team at JHAJJ PRODUCTION LTD. As an Event Planning Specialist, you will be responsible for coordinating and managing various events, conferences, and meetings.

Key Responsibilities
  • Promote Conference and Meeting Services
    • Develop and implement marketing strategies to promote conference and meeting services
    • Collaborate with internal teams to identify business opportunities and develop proposals
  • Recruit, Hire, and Supervise Staff and/or Volunteers
    • Recruit, hire, and train staff and/or volunteers to support event planning and execution
    • Develop and implement training programs to ensure staff and volunteers are equipped to handle event-related tasks
  • Prepare, Present, and Manage Budgets
    • Develop and manage event budgets, including forecasting revenue and expenses
    • Prepare and present budget reports to stakeholders
  • Develop Sponsorship, Partnership, or Fundraising Programs
    • Research and identify potential sponsors, partners, or donors
    • Develop and implement sponsorship, partnership, or fundraising programs to support event revenue
  • Review Bids and Negotiate Costs
    • Review and compare bids from vendors and suppliers
    • Negotiate costs and terms with vendors and suppliers
  • Coordinate and Monitor Conference and Meeting Activities
    • Coordinate logistics, including venue selection, catering, and audiovisual equipment
    • Monitor event activities, including registration, attendance, and feedback
  • Coordinate Set-ups, Staging, Seating, Parking, Communication Systems, and Other Details for Special Events
    • Coordinate set-ups, staging, seating, parking, and communication systems for special events
    • Ensure all event details are executed according to plan
  • Implement Registration Systems
    • Develop and implement registration systems for events
    • Manage event registration, including processing payments and tracking attendance
  • Plan and Arrange for Accommodation and Transportation Services
    • Research and book accommodation and transportation services for attendees
    • Coordinate logistics for accommodation and transportation services
  • Plan for Required Documentation and for Pre- and Post-Distribution of Documentation (Itineraries, Evaluations, etc.)
    • Develop and distribute event documentation, including itineraries and evaluations
    • Ensure all event documentation is accurate and up-to-date
  • Plan for Social Events and Guest Programs
    • Develop and implement social events and guest programs for events
    • Coordinate logistics for social events and guest programs
  • Develop Policies and Procedures and Attend to Other Management Responsibilities
    • Develop and implement policies and procedures for event planning and execution
    • Attend to other management responsibilities, including staff supervision and budget management
  • Manage Event Logistics
    • Coordinate logistics for events, including venue selection, catering, and audiovisual equipment
    • Ensure all event logistics are executed according to plan
  • Supervise Office and Volunteer Staff
    • Supervise office and volunteer staff to ensure event planning and execution are executed according to plan
    • Develop and implement training programs to ensure staff and volunteers are equipped to handle event-related tasks
    Work Conditions and Physical Capabilities
    • Attention to Detail
      • Ensure all event details are executed according to plan
    • Work Under Pressure
      • Work in a fast-paced environment with tight deadlines
    • Tight Deadlines
      • Meet deadlines for event planning and execution
    • Fast-Paced Environment
      • Work in a fast-paced environment with multiple tasks and responsibilities
    • Overtime Required
      • Work overtime as required to ensure event planning and execution are executed according to plan
      Experience
      • 1 Year to Less Than 2 Years
        • Minimum 1 year of experience in event planning or a related field
      • Durée de l'emploi: Permanent
        • Permanent employment opportunity
      • Langue de travail: Anglais
        • English language proficiency required
      • Heures de travail: 35 hours per week
        • 35 hours per week