Senior Property Operations Manager

1 month ago

Old Toronto, Ontario, Canada Kipling Group Inc Full time

Job Title: Commercial Property Manager

About the Role:

Kipling Group Inc is a leading real estate management organization, catering to large institutional clients, private equity funds, and high net worth individuals. We manage all asset classes and through Forest Hill Kipling, manage multi-family residential and condominium properties.

Key Responsibilities:

As a Commercial Property Manager, you will oversee a portfolio located in Toronto. Your primary responsibilities will include:

  • Developing key relationships with client representatives and stakeholders, and managing all communications;
  • Maintaining close working relationships with tenants and overseeing the resolution of any tenant issues;
  • Performing regular inspections of the property to ensure high standards of cleanliness, maintenance, and security are maintained, and initiating corrective actions as needed;
  • Overseeing the rectification of day-to-day property management issues;
  • Procuring all third-party agreements, observing budget restrictions and procurement guidelines, and tendering/re-tendering where and when required;
  • Supervising building operations staff in the performance of their duties;
  • Coordinating and developing operating manuals for the property – e.g. emergency preparedness;
  • Attending regular meetings with clients, stakeholders, and tenants;
  • Managing/overseeing both capital and construction projects, both planned and unplanned, as approved by the client in compliance with all governmental regulations;
  • Managing all administration duties at the property, including any administrative staff;
  • Ensuring compliance with any and all applicable government regulations;
  • Developing risk management programming for the property;
  • Managing and overseeing emergency situations;
  • All other duties as required.

Financial Duties:

As a Commercial Property Manager, you will also be responsible for:

  • Coordinating and managing monthly/quarterly reporting and annual operating and capital budget process as per the client requirements;
  • Coordinating the preparation of capital plans (1-5 year and 10 year);
  • Overseeing accounting deliverables, including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis;
  • Managing all aspects of budgetary expenditures during the year;
  • Preparing variance analysis on a monthly and ad hoc basis as required;
  • Ensuring proper work order and invoice approval procedures are maintained;
  • Reviewing and approving purchase orders and invoices for work performed at the property;
  • Reviewing and monitoring tenant invoices, accounts receivable, and correspondence;
  • Liaising with the accounting team to ensure accuracy and timely delivery of all client reports.

Requirements:

The ideal candidate for this position will have the following background:

  • Minimum 5 years of direct property management experience;
  • Strong written and verbal communication skills;
  • Experience coordinating capital and construction projects;
  • Post-secondary education and currently working on or completed RPA;
  • Organized, with the ability to prioritize and work well under pressure;
  • Strong team player able to work with many levels of staff and client stakeholders.

Kipling Group Inc supports equal opportunities and invests in a diverse and multicultural workforce that values individuals with unique personalities, goals, backgrounds, and views. This reinforces Kipling's culture, enhances collaboration, and makes for an inclusive work environment.

Kipling Group Inc will work with individuals requiring accommodation throughout the hiring process. If you require accommodation, please advise our HR team by emailing careers@kiplingrealty.com.

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