Current jobs related to Administrative Assistant - Bedford, Quebec - Nova Scotia Health Authority

  • Administrative Assistant

    3 weeks ago

    Bedford, Quebec, Canada Health Association Nova Scotia Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Group Benefits Solutions team at Health Association Nova Scotia. As an Administrative Assistant, you will provide high-level administrative support to our benefits administration teams, ensuring seamless day-to-day operations.Key...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada Health Association Nova Scotia Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Group Benefits Solutions team at Health Association Nova Scotia. As an Administrative Assistant, you will provide high-level administrative support to our benefits administration teams, ensuring the smooth operation of our day-to-day...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada Health Association Nova Scotia Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Group Benefits Solutions team at Health Association Nova Scotia. As an Administrative Assistant, you will provide high-level administrative support to our benefits administration teams, ensuring the smooth operation of our day-to-day...

  • Administrative Assistant

    3 weeks ago

    Bedford, Quebec, Canada Health Association Nova Scotia Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Group Benefits Solutions team at Health Association Nova Scotia. As an Administrative Assistant, you will provide high-level administrative support to our benefits administration teams, ensuring seamless day-to-day operations.Key...

  • Administrative Assistant

    1 month ago

    Bedford, Quebec, Canada VistaCare Communications Services of Canada Inc Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at VistaCare Communications Services of Canada Inc. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Assistant

    1 month ago

    Bedford, Quebec, Canada VistaCare Communications Services of Canada Inc Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at VistaCare Communications Services of Canada Inc. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    1 month ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other events,...

  • Administrative Assistant

    1 month ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DXB Logistics Inc.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities. This includes coordinating seminars, conferences, and other events,...

  • Administrative Assistant

    1 month ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at DXB Logistics Inc.Job SummaryThe successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    1 month ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at DXB Logistics Inc.Job SummaryThe successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at DXB Logistics Inc. The successful candidate will be responsible for providing administrative support to our logistics team, ensuring the smooth operation of our daily activities.Key Responsibilities:Coordinate seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada DXB Logistics Inc. Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at DXB Logistics Inc. The successful candidate will be responsible for providing administrative support to our logistics team, ensuring the smooth operation of our daily activities.Key Responsibilities:Coordinate seminars, conferences, and other...

  • Administrative Assistant

    1 month ago

    Bedford, Quebec, Canada 360 CAD Services Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at 360 CAD Services Inc.Key Responsibilities:Evaluate daily operations and identify areas for improvementOpen and distribute mail and other materials in a timely mannerDetermine and establish office procedures and...

  • Administrative Assistant

    4 weeks ago

    Bedford, Quebec, Canada 360 CAD Services Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at 360 CAD Services Inc.Key Responsibilities:Evaluate daily operations and identify areas for improvementOpen and distribute mail and other materials in a timely mannerDetermine and establish office procedures and...

Administrative Assistant

2 months ago

Bedford, Quebec, Canada Nova Scotia Health Authority Full time
About the Opportunity

The Administrative Assistant provides comprehensive administrative support to the Senior Director by effectively coordinating the day-to-day operation of the Senior Director's office. The position coordinates all administrative activities, establishes administrative procedures and guidelines, and acts as a liaison with the administrative assistants within the portfolio and across the health authority.

Key Responsibilities:

  • Provides leadership to the administrative assistants within the portfolio in terms of all administrative activities, procedures, and guidelines to enable consistency and standardization across the portfolio.
  • Schedules and prioritizes the Senior Director's calendar, including what matters may be referred to others, gather and provide background material as required.
  • Initiates a wide variety of meetings and events, prepare accompanying documentation, attend meetings as required, prepare and circulate minutes, and organize all meeting logistics and is competent in the use of meeting technologies.
  • Organizes travel and accommodation requirements and prepare travel request submissions and expense claim reports.
  • Initiates and composes routine correspondence, administrative practice, and guideline documents, including preparation, edit, and proofread documents submitted for the Senior Director's review, approval, or signature.
  • Tracks and coordinates various issues and projects within the Senior Director's portfolio, which includes organization, prioritization, and coordination, overseeing project plans and milestones, and timelines, and communicating areas of variance to leadership.
About You

We are seeking a highly skilled and experienced Administrative Assistant to join our team. The ideal candidate will have:

  • A post-secondary diploma in a recognized office administration, business administration, or secretarial program.
  • Undergraduate degree in a related field is considered an asset.
  • International Association of Administrative Professionals (IAAP) certification is an asset.
  • 5-7 years of progressively responsible experience providing executive-level support and office coordination and management, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
  • Excellent communication and interpersonal skills with a high degree of tact, judgment, and confidentiality.
  • Demonstrated ability to apply critical thinking, synthesize information, problem-solve, and utilize good judgment in decision making. Ability to recognize sensitive issues and respond appropriately.
  • Excellent organizational, follow-through, and time management skills, with the ability to prioritize tasks and accurately manage multiple priorities in a fast-paced, time-sensitive, and highly confidential environment.
  • Demonstrated accountability, initiative, and ability to work independently.
  • Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
Hours
  • Permanent, full-time position; 75 hours bi-weekly
Compensation and Benefits

$31.61 Hourly

Successful candidates may be eligible for our benefits package, which includes health, dental, travel, long-term disability, and life insurance coverage, as well as a defined benefit pension plan.