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Administrative Coordinator

1 week ago

Oakville, Ontario, Canada Harbinger Network Inc. Full time
Job Description

This is a unique opportunity to join our team as an Office Coordinator. In this role, you will be responsible for ensuring that all visitors and callers to the company are treated pleasantly and efficiently.

Responsibilities
  • Provide administrative support to department leaders on HR, H&S, and cross-functional initiatives.
  • Maintain accurate company-wide training records on Safety Loop. Coordinate with Health & Safety partners and Department leaders to book required staff training in a timely manner.
  • Manage business and project insurance policies, ensuring no lapses in coverage.
  • Process insurance claims and ensure timely reporting of accidents and injuries.
  • Track fleet vehicle registrations, insurance, and driver compliance, and assist with vehicle procurement and renewals.
  • Act as a liaison for all technology, coordinating with IT to ensure timely resolution of any technology related issues.
  • Be the point of contact for all telephony services. Work closely with the provider (Telus) to maintain accurate records of phone line renewals and maintenance.
About You

We are looking for a highly organized and detail-oriented individual with a strong background in office administration. If you have:

  • A minimum of three years of experience in office coordination, HR, or operations.
  • A post-secondary certificate, diploma, or degree in office administration would be an asset.
  • High degree of Organizational Skills, Prioritization, and Time Management.
  • Ability and desire to provide the highest level of customer service to both internal and external clients. Excellent verbal and written communication skills.
  • High degree of professionalism, reliability, discretion, & dependability.
  • Enthusiastic self-starter with a can-do approach to work.
  • Current valid driver's license & the ability to travel occasionally.
  • Proficient in all Microsoft 365 applications – Word, Excel, and PowerPoint Knowledge.
  • Ability to multi-task and organize self and others in a fast-paced environment.