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Administrative Coordinator

2 months ago

Portugal CoveSt Philip's, Canada Fifth Wheel Transport Ltd Full time
About the Role

Fifth Wheel Transport Ltd is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a key role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Coordinating Events: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Information Management: Coordinate the flow of information within the team, ensuring that all stakeholders are informed and up-to-date.
  • Staff Motivation: Motivate and support staff to achieve their goals and objectives.
  • Policies and Procedures: Establish and implement policies and procedures to ensure efficient and effective operations.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate records.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Contract Management: Manage contracts, agreements, and other documents related to our operations.
  • Training and Development: Develop and implement training and development strategies to enhance staff skills and knowledge.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Reporting: Oversee the preparation of reports, including financial reports, and ensure their accuracy and timeliness.
  • Office Administration: Order office supplies, maintain inventory, and ensure the efficient operation of our office.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as required.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide excellent customer service.
  • Correspondence: Type and proofread correspondence, forms, and other documents, and ensure their accuracy and professionalism.
  • Performance Reviews: Conduct performance reviews to evaluate staff performance and provide feedback.
  • Workplace Health and Safety: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.

Work Term: Permanent

Work Language: English

Hours: 30 to 40 hours per week