Office Administrator

2 months ago

Toronto, Ontario, Canada Posner & Ma LLP Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Posner & Ma LLP. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.

Key Responsibilities
  • Administrative Tasks
    • Implement new administrative procedures and policies to improve office efficiency
    • Review and evaluate existing administrative procedures to ensure they are up-to-date and effective
    • Delegate work to office support staff and provide guidance and training as needed
    • Establish work priorities and ensure procedures are followed and deadlines are met
    • Carry out administrative activities of the establishment, including data entry and record-keeping
  • Office Management
    • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
    • Assist in the preparation of the operating budget and maintain inventory and budgetary controls
    • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Support Services
    • Provide physical accessibility accommodations, such as ramps and elevators
    • Support newcomers and/or refugees with foreign credential recognition
    • Participate in government or community programs that support youth employment, Veterans, Indigenous people, and visible minorities
Requirements
  • 1 to less than 7 months of experience in an administrative role
  • Ability to work in a fast-paced office environment
  • Excellent communication and organizational skills
  • Ability to maintain confidentiality and handle sensitive information
  • Proficiency in Microsoft Office and other administrative software
Language

The primary language of work is English.

Work Hours

The work hours are 35 hours per week.

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