Administrative Coordinator

3 weeks ago

Penetanguishene, Ontario, Canada Ontario Public Service Full time

About the Role:

We are seeking a highly skilled Administrative Coordinator to join our team at the Ontario Public Service. As an Administrative Coordinator, you will provide clerical support services and perform various administrative tasks in support of program/unit needs.

Key Responsibilities:

  • Perform a variety of administrative tasks including answering telephone calls, directing visitors, and responding to inquiries and requests for information releases;
  • Gather and verify information, contact appropriate staff and service providers, prepare and distribute agendas, take and finalize minutes, oversee flow of information, track documents, and monitor, sort, and distribute incoming mail;
  • Support quality assurance processes, establish bring forward filing systems, utilize various software and systems (i.e., database, OTIS, Excel, and Word) to perform duties and organize medical appointments, and archive medical information.

Requirements:

To be successful in this role, you will require knowledge and experience with general office practices and procedures, as well as knowledge of filing systems to maintain and ensure safekeeping of administrative and health care files ensuring security and confidentiality. You must also have strong oral and written communication skills to prepare accurate correspondence, receive calls, take messages, and provide information to callers.

You will be able to acquire knowledge and understanding of legislation including the Freedom of Information and Protection of Privacy Act, Personal Health Information Protection Act, as well as OPS retention schedules and Customer Service Standards. Additionally, you must have excellent interpersonal skills to work within a team environment and strong organizational and time management skills to determine workload priorities with conflicting deadlines and control the appropriate information to release for requests.

Benefits:

  • A competitive salary range of $26.92 - $31.31 per hour;
  • An opportunity to work in a dynamic and inclusive environment with a diverse team of professionals;
  • The possibility of career advancement and professional growth within the Ontario Public Service;
  • A comprehensive benefits package, including health, dental, and vision coverage, as well as access to Employee Assistance Program;
  • Opportunities for flexible work arrangements and remote work options.

About Us:

The Ontario Public Service is an inclusive employer committed to diversity, equity, and accessibility. We welcome applications from individuals with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities, and expressions.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. If you require a disability-related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

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