Administrative Assistant

5 days ago

Penetanguishene, Canada Waypoint Centre for Mental Health Care Full time

POSITION TITLE

Administrative Assistant

SHIFT TYPE

Monday to Friday

DEPT/PROGRAM

FAP/Beausoleil Program

JOB CLASS

Administrative Assistant 2

EMPLOYMENT TYPE

Temporary full time up to 1 year

RATE OF PAY

$28.86-$32.52 per hour

WORK SCHEDULE

75.00 hours bi-weekly as per schedule

EMPLOYEE GROUP

OPSEU

POSTING TYPE

Open

POSTING DATE

September 18th, 2024

HYBRID ELIGIBLE

Yes

NUMBER

1

Waypoint Centre for Mental Health Care is a 315-bed academic and teaching hospital that provides specialized mental health, addiction and geriatric care. Located on the shores of Georgian Bay, we serve some of the most complex and disadvantaged individuals in Ontario and are the sole provider of high-secure forensic mental health services in the province.

The Director of the Forensic Assessment Program and Beausoleil is currently seeking an Administrative Assistant. The purpose of the position is to provide support/administrative services to the Programs including organizing information, maintaining budgets, managing schedules, and providing administrative support and services.

**_ Please Note: This position offers a hybrid work environment consisting of in-office and remote work. The office location is: 500 Church St. in Penetanguishene._**

**KEY ACCOUNTABILITIES**:

- Support the budget process through data entry, invoicing, identifying variances, and other duties related to budget
- Record and process minutes and provide meeting coordination
- Provide administrative support to all members of the inter-professional team, provide word processing services, and collect and collate information
- Collaborate with community partners, clients, families, and provide direct customer service
- Assist with schedule coordination
- Participate in leadership projects, work groups, and committees
- Work collaboratively with all Waypoint services
- Work collaboratively with Financial Services preparing pay and attendance related records

**REQUIREMENTS/QUALIFICATIONS**:

- Post-secondary education in an office administrative program or related field
- Three to five years recent related administrative experience in a fast paced office environment, preferably in a hospital setting
- Experience with ORB process support preferred
- Experience with providing administrative support for various court proceedings an asset
- Experience with advanced budgetary practices and process
- Proven advanced level computer software experience including proficiency in Microsoft suite of products and database software
- Experience working with and maintaining confidential information
- Demonstrated analytical & math skills
- Proven ability to take and process minutes of assigned committees/meetings and associated responsibilities
- Proven advanced communication, organizational & interpersonal skills
- Proven ability to adapt readily to change
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
- Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills

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