Administrative Assistant

4 days ago

Vancouver, British Columbia, Canada Consultant Plus Immigration Ltd Full time
Job Title: Administrative Assistant - Coordinator

We are seeking an organized and detail-oriented Administrative Assistant to join our team at Consultant Plus Immigration Ltd. As an Administrative Assistant, you will be responsible for coordinating the flow of information within the team, planning and organizing daily operations, and maintaining manual and computerized information filing systems.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Plan and organize daily operations
  • Maintain manual and computerized information filing systems
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
Requirements:
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Client focus
  • Time management
  • Quick learner

Please note that this is a permanent position with 20 to 25 hours of work per week. The ideal candidate will have a secondary (high) school graduation certificate and proficiency in Hindi and Punjabi languages.

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