Administrative Support Specialist

4 weeks ago

Vancouver, British Columbia, Canada Cathay Pacific Airways Limited Full time

We are seeking an experienced Administrative Support Specialist to join our Engineering Team in Vancouver. The successful candidate will provide administrative support to the Engineering Manager and assist with various administrative duties to ensure the smooth operation of the Line Station.

Key Responsibilities
  • Provide administrative support to the Engineering Manager and team members
  • Assist with company material handling, storage, and custom clearances
  • Ensure accurate and timely entry of flight handling records
  • Liaise with local Engineering offices and Hong Kong Line Maintenance to comply with company procedures
  • Support the maintenance of office stock and perform audits
  • Assist with local and Hong Kong Line Maintenance projects as requested
  • Ensure working knowledge of relevant IT systems is maintained
  • Provide support with communication methods such as walkie-talkie, internet, facsimile, Microsoft Teams, and SITA
  • Assist with the placement of orders and process refunds
  • Accurately enter third-party customers' sales and cost figures
  • Support in arranging duty travel for Engineering team employees, relief engineers, auditors, and other visitors as required
  • Assist to arrange both internal and external events
  • Provide administration support to Engineering team members and visitors as required
Finance
  • Input salary data, including overtime and allowances, of Engineering team members and reconcile against attendance records
  • Examine invoices from Ground Handling Agents and service providers to ensure claims match internal records for correct payment and adjust as required
  • Process invoices and other financial transactions via SAP
  • Prepare and submit invoices for third-party customers
  • Monitor monthly expenditure and help to ensure it is used within budget
  • Check and ensure all claims made through FIORI by engineers are correct
  • Manage petty cash and ensure usage records and all supporting documents are correctly maintained
Working Environment and Safety
  • Maintain personal safety when on duty at all times
  • Control inventory of first aid kits and other tools for hygiene control
  • Report any unsafe work conditions and hazards
  • Participate in fire drills or other safety drills/trainings
Equipment, Tooling, and Facilities
  • Assist with the administration of station ground equipment and vehicles
  • Assist with station engineering office/store fire protection
  • Ensure office maintenance and cleanliness of the Engineering facility
  • Operate vehicles in restricted areas to transport documents/goods and personnel as required
  • Assist to purchase maintenance tools as requested
E&A
  • Emergency and Accident and Crisis Response responsibilities as required

Requirements:

  • High school graduation or above
  • Excellent ability to speak, read, and write in English
  • Experience of working in an airline/airport environment is an advantage
  • Previous customer service, flight operation, or cargo handling and/or administrative duties
  • Strong time management skills with the ability to prioritize and adapt to changing tasks
  • High attention to detail and able to work unsupervised
  • Proven ability to deliver results and help to drive internal and external customer success
  • Demonstrable ability to remember and follow company policies and procedures
  • IT literacy including Microsoft 365
  • Demonstrable aptitude of understanding of aircraft maintenance administration requirements
  • Possess valid Class 5 Canadian driver's license
  • Must have the right to live and work in Canada

Cathay Pacific Airways Limited is committed to employment equity, supports diversity in the workplace, and encourages applications from all qualified individuals. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only.

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada THAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS Full time

    We are seeking an Administrative Support Specialist to join our team at THAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS. As an Administrative Support Specialist, you will be responsible for determining and establishing office procedures and routines, scheduling and confirming appointments, and answering telephone and relay telephone calls and messages.The...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Synic Software Inc. Full time

    We are seeking an Administrative Support Specialist to join our team at Synic Software Inc. The successful candidate will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Administrative Tasks: The Administrative Support Specialist will be responsible for opening and...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Association for Mineral Exploration Full time

    We are seeking an Administrative Support Specialist to join our team at the Association for Mineral Exploration. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including education and experience verification, benefits administration, and other administrative tasks.Key Responsibilities:Verify...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Yearn To Learn Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Spectrum Management Ltd. Full time

    Spectrum Management Ltd. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members. This includes scheduling appointments, answering telephone calls and electronic enquiries, and maintaining inventory of office supplies.Key...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Colyvan Pacific Real Estate Management Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Colyvan Pacific Real Estate Management. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada Lazer Technologies] Full time

    OverviewLazer Technologies seeks a highly organized and detail-oriented administrative support specialist to join our team.Key ResponsibilitiesProvide administrative support to our staff and management teamManage calendars, schedules, and meetingsDevelop and implement effective filing systemsPrepare and distribute reports and presentationsRequirementsDegree...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Yearn To Learn Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada House of India Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at House of India. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Daulatkhanu Lalani Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Daulatkhanu Lalani. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including tasks such as data entry, document preparation,...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada RAJEEV KAPUR NOTARY PUBLIC INC Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at RAJEEV KAPUR NOTARY PUBLIC INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, scheduling appointments, and maintaining manual and computerized...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Imperial Business Solutions Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Imperial Business Solutions. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Super Tech Appliances Installation Ltd Full time

    Job Summary: We are seeking an Administrative Support Specialist to join our team at Super Tech Appliances Installation Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, managing training and development strategies, and performing data entry.Key...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada DIMEX PROJECT MARKETING & CONSULTING INC Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at DIMEX PROJECT MARKETING & CONSULTING INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Zel Construction Ltd. Full time

    Job Title: Administrative Support SpecialistJob Description:We are seeking an experienced Administrative Support Specialist to join our team at Zel Construction Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our day-to-day...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada GREEN MAIDS CANADA Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at GREEN MAIDS CANADA. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our business.Key Responsibilities:Provide...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Jassar Enterprises Ltd Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Jassar Enterprises Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Multi Dimension Consulting Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Multi Dimension Consulting. The successful candidate will be responsible for coordinating the flow of information within the team, planning and organizing daily operations, and maintaining manual and computerized information filing systems.The ideal...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Lazer Technologies Full time

    Lazer Technologies is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including scheduling appointments, answering telephone calls and electronic enquiries, and providing customer service.The ideal candidate will have a secondary...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Jassar Enterprises Ltd Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Jassar Enterprises Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key...