Executive Support Specialist

7 days ago


Mission, British Columbia, Canada Green Flow Nurseries Ltd. Full time

The role of Executive Support Specialist is a critical position within Green Flow Nurseries Ltd., requiring an individual with exceptional organizational skills and attention to detail.

Job Description

This position entails providing administrative support to senior executives, ensuring seamless day-to-day operations. Responsibilities include arranging seminars and conferences, supervising other workers, recording meeting minutes, and establishing office procedures.

Key Responsibilities
  • Arrange and coordinate events such as seminars and conferences
  • Supervise and manage junior staff members
  • Record and prepare minutes of meetings and events
  • Determine and establish efficient office procedures and routines
  • Schedule appointments and confirm details
  • Answer phone calls, relay messages, and respond to electronic inquiries
  • Analyze data, compile statistics, and maintain accurate records
  • Order office supplies, manage inventory, and arrange travel itineraries
  • Welcome guests, direct them to relevant contacts or service areas
  • Set up and maintain both manual and digital filing systems
  • Compose, proofread, and edit correspondence, forms, and documents
  • Perform basic bookkeeping tasks and input data into computer systems
Computer and Technology Skills
  • Proficiency in MS Office applications
  • Familiarity with accounting software, including QuickBooks and Simply Accounting
Employment Terms
  • Permanent employment opportunity
  • Full-time hours: 40 hours per week
  • Work language: English


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