Executive Administrative Assistant

10 hours ago

Toronto, Ontario, Canada Douglas College Full time

About This Opportunity

Douglas College is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to the Registrar and Associate Registrars. If you have a passion for delivering exceptional client-centred service and are skilled in providing administrative, procedural, and logistical support, we want to hear from you

Key Responsibilities:

  • Administrative Support
    • Provide direct administrative support to the Registrar and Associate Registrars.
    • Prepare agendas, records minutes, and related correspondence for Enrolment Services Meetings, staff meetings, graduation meetings, and other Department meetings, as directed.
    • Book college rooms and catering for a variety of activities as requested by Registrar, Associate Registrar, and staff.
  • Communication and Coordination
    • Communicate effectively with students, faculty, staff, and external contacts via telephone, email, or in person.
    • Coordinate events, appointments, and meetings as needed.
  • Data Entry and Record-Keeping
    • Enter data into Banner and Laserfiche systems as required.
    • Maintain accurate and up-to-date records and files.
  • Special Projects
    • Assist with special projects and initiatives as assigned by the Registrar or Associate Registrars.

Requirements:

  • Bachelor's degree in Office Administration or a related field.
  • Minimum two years of experience in a similar role.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Proficiency in MS Office, including Word, Excel, Access, and PowerPoint.
  • Strong analytical and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information.

Salary Range: $45,000 - $55,000 per year, depending on experience.

About Us: Douglas College is a leading post-secondary institution in British Columbia, Canada. We offer a wide range of programs and services to students, faculty, and staff. Our campus is located in New Westminster, BC, with easy access to public transportation.

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