Project Coordinator

4 weeks ago

Toronto, Ontario, Canada Maarut Inc Full time
Job Description

We are seeking a highly skilled and motivated Project Coordinator to join our team at Maarut Inc. The successful candidate will be responsible for supporting Project Managers and Portfolio Leads in the management of activities on various projects.

  • Coordinate project activities, including tracking, reporting, and facilitating resolution of issues and risks.
  • Perform day-to-day project coordination and administration activities, such as updating project schedules using MS Project Online.
  • Work collaboratively with other groups to ensure optimal integration as required.
  • Assist in the creation of project artefacts, including scorecard updates, status reports, and provide input to management reports.
  • Perform analysis using tools such as Excel.
  • Assist project managers with day-to-day tasks.
  • Complete work and achieve milestones within the assigned deadlines.
  • Excellent verbal and written communication skills.
  • Skills and experience creating and maintaining project management artefacts, such as risk issue & action logs, briefing notes, status reports, presentations, project communications, and meeting minutes.
  • Professional interpersonal skills to collaborate with a wide variety of technical and business stakeholders.
  • Exceptional facilitation, negotiation, and consultative skills.
  • Excellent analytical, problem-solving, and decision-making skills.
  • Skills and experience gathering data, performing analysis, and building reports to support decision-making on project scope, schedule, cost data.
  • Skills and experience reviewing and ensuring submitted documentation is complete and accurate.
  • A team player with the ability to coordinate multiple tasks with competing priorities and strict deadlines.
  • 3-5 years' skills and experience in I&IT project management.
  • Skills and experience building and maintaining detailed schedules in MS Project, ensuring activities are tracked to completion.
  • Skills and experience with meeting facilitation, meeting minute creation, action item tracking & follow-ups.
  • Skills and experience working independently and with both the business and technology teams.
  • High level of proficiency in MS Project, Word, Excel, PowerPoint, and Visio.
  • Experience with Radio technology projects.
Requirements

Experience and Skill Set Requirements

  • Demonstrated experience in I&IT project management.
  • Demonstrated experience building and maintaining detailed schedules in MS Project, ensuring activities are tracked to completion.
  • Experience with meeting facilitation, meeting minute creation, action item tracking & follow-ups.
  • Experience working independently and with both the business and technology teams.
  • High level of proficiency in MS Project, Word, Excel, PowerPoint, and Visio.

Communication and Relationship Management

  • Excellent verbal and written communication skills.
  • Demonstrated experience creating and maintaining project management artefacts, such as risk issue & action logs, briefing notes, status reports, presentations, project communications, and meeting minutes.
  • Professional interpersonal skills to collaborate with a wide variety of technical and business stakeholders.
  • Exceptional facilitation, negotiation, and consultative skills.

Analytical and Problem-Solving Skills

  • Excellent analytical, problem-solving, and decision-making skills.
  • Experience gathering data, performing analysis, and building reports to support decision-making on project scope, schedule, cost data.
  • Experience reviewing and ensuring submitted documentation is complete and accurate.
  • A team player with the ability to coordinate multiple tasks with competing priorities and strict deadlines.

Must-haves:

  • Demonstrated experience in I&IT project management.
  • High level of proficiency in MS Project, Word, Excel, PowerPoint, and Visio.
  • Demonstrated experience creating and maintaining project management artefacts, such as risk issue & action logs, briefing notes, status reports, presentations, project communications, and meeting minutes.
  • Experience gathering data, performing analysis, and building reports to support decision-making on project scope, schedule, cost data.

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