Executive Assistant

3 weeks ago

Winnipeg, Manitoba, Canada North End Community Renewal Corporation Full time

Job Summary: As an Executive Assistant at North End Community Renewal Corporation, you will play a vital role in supporting the Executive Director in achieving the organization's goals and objectives. This position requires a highly organized and detail-oriented individual who can manage multiple tasks, prioritize engagements, and maintain confidentiality.

Key Responsibilities:

Administration:

  • Optimize administrative procedures to ensure efficiency and productivity.
  • Analyze documents and prepare executive summaries to inform decision-making.
  • Manage confidential records and files with discretion and accuracy.

Meeting Coordination:

  • Prepare for meetings, including scheduling and booking venues, to ensure a smooth and productive experience.
  • Ensure the Executive Director is prepared with necessary documents and agendas.
  • Take and distribute meeting minutes, and follow up on action items to ensure timely completion.

Research and Documentation:

  • Conduct research and compile data for the Executive Director to inform strategic decisions.
  • Create detailed reports and presentations to communicate findings and recommendations.

Stakeholder Engagement:

  • Manage relations with internal teams, external partners, and key stakeholders to build strong relationships and ensure effective communication.
  • Represent the Executive Director in meetings and events as needed to promote the organization's interests.

Qualifications:

  • A bachelor's degree or equivalent professional experience in fields such as Office Administration, Business Administration, Communication, Management, or Public Administration.
  • Experience in an executive support role with strong organizational and time management skills.
  • Proficiency in office software and digital tools.
  • Alignment with North End Community Renewal Corporation's mission and an understanding of the non-profit sector.
  • Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
  • Problem-solving abilities and adaptability to changing priorities.

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