Executive Assistant

1 day ago

Ottawa, Ontario, Canada CATSA ACSTA Full time

Job Summary:

The Executive Assistant will provide administrative support to the Vice-President, People, Culture and Experience, and coordinate branch activities in support of corporate requirements.

Key Responsibilities:

  • Provide administrative services to senior management, including preparing documents, reports, and presentations.
  • Organize and coordinate travel arrangements, meetings, and events.
  • Manage the Vice-President's agenda, travel itinerary, and correspondence.
  • Implement and monitor administrative processes, electronic filing, and tracking systems.
  • Supervise staff and lead teams as required.
  • Develop and maintain knowledge of Treasury Board of Canada Secretariat regulations and their applicability to Crown corporations.

Requirements:

  • High school or college diploma with relevant experience in office administration.
  • Minimum of five years of experience providing administrative services to senior management.
  • Thorough understanding of a similar environment to the branch in which the Executive Assistant serves.
  • Advanced knowledge and experience with MS Office Suite of software.
  • Ability to communicate effectively, both orally and in writing.
  • Highly organized with exceptional attention to detail.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.

Preferred Qualifications:

  • Experience providing administrative and secretarial services at an executive level.
  • Experience in implementing, monitoring, and identifying areas for improvement with respect to administrative processes, filing, tracking, and bring forward systems.
  • Experience supervising staff and leading teams.
  • Understanding and ability to use MS Visio, MS Project, Adobe, and Shared Travel Services (STS).

Language Profile: CBCC

Security Clearance: Secret

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