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Executive Assistant

2 months ago

Ottawa, Ontario, Canada Parliament of Canada Full time
Job Title: Executive Assistant

The Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.

Key Responsibilities:

  • Coordinate travel arrangements and logistics for the Member.
  • Review and discuss commitments, schedules meetings/events, and inform the Member of any changes.
  • Manage the Member's day-to-day planning, prioritization, and delivery of operational requirements.
  • Manage the Member's public email account and incoming mail.
  • Draft correspondence, including constituents' letters, inquiries, policy requests, letters of support, and other communications products.
  • Manage the Member's calendar.
  • Oversee the preparation of meeting agendas, briefings, and reference materials required by the Member for meetings.
  • Maintain a master to-do list of overall activities and ensure all tasks are moving forward and being completed in a timely way.
  • Establish and manage processes that enable the effective and timely management, tracking, and coordination of all information, requests, correspondence, invitations, etc. received by the Member.
  • Conduct research on various topics, compile data, and prepare reports as needed.

Qualifications:

  • Post-secondary education from a recognized institution in a related field or an acceptable combination of education, training, and experience.
  • Experience working in an office setting providing administrative or executive support.
  • Proficiency in Microsoft Office Suite.
  • Ability to manage competing priorities and adapt to new situations.
  • Superior verbal and written communication skills.
  • Exceptional judgment and interpersonal skills, and the ability to exercise diplomacy when interacting with the public and stakeholders.

Assets:

  • Knowledge of the political environment and/or experience working in a political office setting.
  • Professional competency in both official languages.