Administrative Assistant
3 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in White Rock, BC. As a key member of our Mental Health and Substance Use Services team, you will provide administrative support to our interdisciplinary team, ensuring the smooth operation of our services.
Key Responsibilities- Provide reception services, including answering and directing phone calls, taking messages, and receiving visitors.
- Perform typing and data entry tasks, including preparing correspondence, reports, and documents using various software and computerized systems.
- Manage client and administrative filing systems, ensuring confidentiality and accuracy.
- Process incoming and outgoing mail, faxes, reports, and internal and courier documents.
- Assist with client intake, scheduling appointments, and maintaining waiting lists.
- Perform general staffing functions, including calling in relief staff and maintaining staffing schedules.
- Coordinate off-site storage of records and archives.
- Perform other related duties as assigned.
- Grade 12, plus one year of recent related office/clerical experience or an equivalent combination of education, training, and experience.
- Ability to communicate effectively verbally and in writing.
- Ability to deal effectively with others.
- Ability to exercise sound judgment.
- Ability to organize work and establish workload priorities in collaboration with others.
- Ability to take initiative.
- Ability to work independently and in collaboration with others.
- Ability to type 40 wpm.
- Ability to use applicable computer equipment and software.
- Working knowledge of general office practices and procedures and their application.
- Comprehensive knowledge of relevant acts, regulations, programs, policies, and procedures.
- Valid BC Driver's License and access to a vehicle.
- Physical ability to perform the duties of the position.
Fraser Health is a leading healthcare provider in Metro Vancouver and the Fraser Valley, serving over 2 million people. We are committed to delivering high-quality care and services to our patients and communities. Our team is dedicated to providing a safe and respectful environment for all patients, families, and staff.
We value diversity and inclusion in the workplace and strive to maintain an environment of respect, caring, and trust. If you are a motivated and detail-oriented individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.
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