Executive Coordinator

2 weeks ago


Toronto, Ontario, Canada Twin Brothers Construction Incorporation Full time

We are seeking a highly organized and detail-oriented Executive Coordinator to join our team at Twin Brothers Construction Incorporation.

About the Job:

This is a permanent position that requires 30 hours of work per week. The successful candidate will have a college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, etc.
  • Direct and control daily operations
  • Direct staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Respond to employee questions and complaints
  • Liaise with management, union officials and HR consultants
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support

Computer and Technology Knowledge:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Adobe Photoshop
  • MS Access
  • MS Office
  • Quick Books
  • Adobe Acrobat Reader
  • Electronic mail

Estimated Salary Range:

The estimated salary for this position is between $45,000 and $55,000 per year, depending on experience.

Why Work with Us:

Twin Brothers Construction Incorporation offers a fast-paced environment with tight deadlines, where you will have the opportunity to multitask, work independently, and demonstrate your ability to work with minimal supervision. If you possess excellent oral and written communication skills, flexibility, and judgement, we encourage you to apply for this exciting opportunity.


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