Medical Records Evaluator

3 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

About PHSA and BCCDC


The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective healthcare for people throughout the province.


BCCDC is part of the PHSA and is dedicated to preventing and controlling communicable diseases and promoting environmental health for the province of BC.



Salary:
$85,000 - $115,000 per year

About the Role

We are seeking a highly organized and detail-oriented Medical Records Evaluator to join our team at the BC Centre for Disease Control. In this role, you will be responsible for collecting and maintaining a provincial registry of active communicable disease cases by reviewing active cases to determine completeness, inconsistencies and accuracy of information.



Key Responsibilities:

  • Collect and maintain a Provincial Registry of active communicable disease cases by reviewing active cases to determine and identify completeness, inconsistencies and accuracy of information.
  • Perform medical transcription through methods such as transcribing physician dictations, which can include consultations, follow-up reports, admission-discharge summaries and pathology reports for inclusion in client's records, forwarding reports to author for review and signature and distributing reports.
  • Abstract information and diagnoses from client information for coding in database required for provincial Clinical Prevention Services annual reporting.
  • Advise others regarding guidelines to reporting active and preventative cases.
  • Assist with client intake by performing duties such as obtaining information, completing documentation required for admission, liaising with information sources to obtain additional client information, and summarizing information for physician and health care providers. Ensure required forms have been completed on active and preventative treatment clients once all information is complete to report to Public Health Agency of Canada. Schedule and confirm clients for services, send out appointment reminders, and establish and maintain clinic flow.
  • Review and track contacts related to active communicable disease cases. Identify inconsistencies and missing information and routes files to appropriate person to request, review or clarify.
  • Provide nominal and non-nominal statistical information regarding active and preventative treatment clients when requested by approved outside individuals, agencies and organizations under the appropriate Freedom of Information policy. Perform record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems, indexing files, and materials to be filed and conducting file searches for requested information. Reply to routine correspondence and formulate a reply to others.
  • Perform general record management duties such as assembling files, screening for accuracy, assigning file numbers, preparing files folders and filing and distributing documents and files. Conduct file searches for requested information. Refer problems to appropriate person.
  • Perform data entry functions and general word processing duties such as inputting client information into relevant computerized systems, maintaining relevant registers, assigning file numbers updating manuals, and preparing medical, legal, and other reports, charts, tables, letters, presentation material and newsletters from rough draft and general instruction typing designated material from dictation tapes and/or a computerized dictation system and/or recording devices, using software applications such as word processing, spreadsheets, graphics, and databases. Ensure that turnaround times and commitments are met. Prepare and distribute minutes of meetings. Distribute documents and files as requested.
  • Receive sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents. Sign for receipt of packages and shipments.


Qualifications:

We are looking for someone with post-secondary graduation from a recognized health information program and one (1) year recent related experience or an equivalent combination of education, training and experience.



Skills and Knowledge:

You will need to have an understanding of department terminology such as medical, scientific, research or information technology. You will also need to be proficient in computer literacy with software programs such as databases, word-processing, spreadsheets, browsers and electronic mail.


A high degree of accuracy, attention to detail and capable of independent error checking are essential for this role. You will also need to be able to communicate effectively both verbally and in writing, and be able to deal with others effectively.



What We Offer:

As a Medical Records Evaluator with PHSA, you will be part of a dynamic team that is passionate about providing excellent patient care. We offer a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.


Our employees enjoy a range of professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.


We are a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).


We are committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the Human Rights Code.

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