Administrative Assistant to the Vice President

3 weeks ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time
Job Title: Administrative Assistant to the Vice President

Job Type: Temporary, Hybrid

Location: Montréal

Salary: $48K-$56K/year

Job Description:

The ideal candidate will provide administrative and logistical support to the executive team, ensuring the smooth operation of the office. Key responsibilities include:

  • Providing administrative assistance to the vice president and other team members
  • Managing communication, including writing letters, responding to inquiries, and following up on tasks
  • Preparing and editing documents, reports, and correspondence
  • Coordinating travel arrangements and scheduling meetings
  • Translating documents as needed
  • Organizing events, meetings, and ensuring timely follow-up
  • Preparing meeting materials, including agendas, minutes, and reports
  • Taking minutes during meetings and other events
  • Collecting, compiling, and transmitting information related to team activities
  • Receiving and processing absence and invoice forms
  • Managing physical and electronic correspondence
  • Ensuring information flows between team members
  • Managing documentation, including opening, organizing, and closing files
Requirements:
  • Diploma in Office Administration or equivalent
  • Minimum 3 years of experience in a similar role
  • Excellent written and verbal communication skills in French and English
  • Proficiency in Microsoft Office
Personality Traits:
  • Excellent organizational skills, ensuring efficient and timely work
  • Attention to detail and observation skills
  • Excellent writing skills
  • Ability to manage priorities and stress
  • Discretion and proactivity
  • Reliability and ability to work under pressure
  • Autonomy, flexibility, and ability to interact with multiple stakeholders

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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