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Administrative Assistant to the Vice President

2 months ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time
Job Title: Administrative Assistant to the Vice President

Job Type: Temporary, Hybrid

Location: Montréal

Salary: $48,000 - $56,000 per year

Job Description:

We are seeking an experienced Administrative Assistant to provide administrative and logistical support to our Vice President. This is a temporary, hybrid position with a 35-hour workweek in Montréal.

Responsibilities:
  • Provide administrative support to the Vice President, including managing correspondence, scheduling, and travel arrangements
  • Manage communication, including writing letters, responding to inquiries, and following up on tasks
  • Prepare and edit documents, reports, and presentations
  • Coordinate meetings, events, and conferences
  • Translate documents as needed
  • Organize and maintain files, both physical and digital
  • Manage the Vice President's calendar and schedule
  • Prepare meeting materials, including agendas, minutes, and reports
  • Take minutes during meetings and other events
  • Assist with data entry and record-keeping
  • Manage the Vice President's email and correspondence
  • Ensure the smooth flow of information between team members
  • Perform other related tasks as needed
Requirements:
  • Diploma in Office Administration or equivalent
  • Minimum 3 years of experience in a similar role
  • Excellent written and verbal communication skills in French and English
  • Proficiency in Microsoft Office
What We Offer:
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A competitive salary and benefits package

How to Apply: If you are a motivated and organized individual with excellent communication skills, please submit your application, including your resume and cover letter, to [insert contact information].