Administrative Coordinator

3 weeks ago

Upper Hammonds Plains, Nova Scotia, Canada Discount Trucking & Construction Ltd Full time
Job Title: Administrative Assistant

We are seeking an experienced and organized Administrative Assistant to join our team at Discount Trucking & Construction Ltd. The successful candidate will be responsible for providing administrative support to our staff and management team.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Direct and motivate staff to achieve their goals
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel and related itineraries
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Provide customer service
  • Maintain and manage digital databases
  • Conduct performance reviews
Work Conditions and Physical Capabilities:
  • Fast-paced environment
Personal Suitability:
  • Organized
  • Reliability
Support for Persons with Disabilities:
  • Participates in a government or community program or initiative that supports persons with disabilities
  • Offers mentorship, coaching, and/or networking opportunities for persons with disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for Newcomers and Refugees:
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Supports social and labour market integration of newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees
Support for Youth:
  • Participates in a government or community program or initiative that supports youth employment
  • Offers mentorship, coaching, and/or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youth
Support for Veterans:
  • Offers mentorship, coaching, and/or networking opportunities for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans
  • Supports Veterans in translating their military skills and experience into the language of the civilian job market
  • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace
Support for Indigenous People:
  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Support for Mature Workers:
  • Participates in a government or community program or initiative that supports mature workers
  • Provides staff with awareness training to create a welcoming work environment for mature workers
  • Offers mentorship, coaching, and/or networking opportunities for mature workers
Support for Visible Minorities:
  • Participates in a government or community program or initiative that supports members of visible minorities
  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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