Executive Assistant

3 days ago

Meadow Lake, Canada Meadow Lake Tribal Council Full time
Executive Assistant

Meadow Lake Tribal Council is seeking a highly skilled and motivated Executive Assistant to join our team. As a key member of our Education Department, you will provide administrative support to our Education Senior Director and ensure the effective and efficient operation of our team.

Key Responsibilities:
  • Provide administrative support to the Education Senior Director, including scheduling meetings, taking minutes, and preparing information packages.
  • Supervise and direct Education Admin Staff, providing guidance and support as needed.
  • Respond to inquiries from First Nations and other agencies, forwarding information to the appropriate staff when necessary.
  • Assist with budget support and provide Finance with relevant information.
  • Process, record, and track invoices and expenditures.
  • Maintain a filing system and perform other administrative tasks as assigned by the supervisor.
Requirements:
  • Appropriate combination of education and work experience may be considered.
  • Certificate/Diploma from a recognized institute and/or work experience in office administration/office procedures and some accounting background.
  • Knowledge of budgeting, accounting, and financial reporting. Attention to detail and numerical accuracy.
  • 1-3 years or more of supervisory experience is a definite asset.
Preferred Qualifications:
  • Highly proficient in computer software/database applications; ability to utilize Google Workspace and Microsoft Office (One Drive, Word, Excel, Outlook, PowerPoint), E-mail, and Internet.
  • Excellent interpersonal, organizational, planning, and communication skills; creative, innovative, organized, reliable, and dependable.
  • Demonstrating leadership, initiative, and adaptability.
  • Demonstrated ability to maintain accurate documentation and records; ability to manage competing priorities and meet tight deadlines.
  • Ability to work effectively in a team environment with staff, other MLTC departments, and the nine (9) First Nation's schools and communities.
  • Informed about Cree/Dene cultural values, customs, and beliefs; ability to speak Cree and/or Dene will be considered an asset.
  • Valid drivers' license and able to travel.

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