Administrative Support Specialist

4 weeks ago


Qualicum Beach, Canada IBII Construction Inc. Full time

Job Summary: We are seeking an organized and detail-oriented Administrative Assistant to join our team at IBII Construction Inc. as a permanent full-time position. The successful candidate will be responsible for providing administrative support to our team, including planning and controlling budgets, scheduling appointments, and managing contracts.

Key Responsibilities:

  • Plan and control budgets and expenditures
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Assemble data and prepare periodic and special reports, manuals, and correspondence

Requirements:

  • College/CEGEP education
  • 1 year to less than 2 years of experience, or equivalent experience
  • Excellent organizational and time management skills
  • Ability to work in a fast-paced environment
  • Attention to detail and ability to multitask
  • Efficient interpersonal skills and ability to work as a team player

Work Conditions and Physical Capabilities:

  • Fast-paced environment
  • Repetitive tasks

Personal Suitability:

  • Organized
  • Team player
  • Reliability
  • Efficient interpersonal skills

Language: English

Work Term: Permanent

Hours: 30 to 40 hours per week



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