Executive Support Specialist

2 weeks ago


Coquitlam, British Columbia, Canada GreenTee Golf Shop Full time

GreenTee Golf Shop is seeking an experienced Executive Support Specialist to join our team. As a key member of our staff, you will provide high-level administrative support to our management team.

About the Role

We are looking for a highly organized and detail-oriented individual who can coordinate office operations, manage calendars, and ensure seamless communication among team members. Your exceptional interpersonal skills will enable you to build strong relationships with colleagues, vendors, and clients.

Responsibilities
  • Provide administrative support to senior management, including calendar management, travel arrangements, and expense reporting;
  • Coordinate meetings, events, and projects, ensuring timely completion and effective communication;
  • Maintain accurate records and databases, guaranteeing confidentiality and data integrity;
  • Develop and implement efficient office procedures, streamlining workflows and improving productivity;
  • Manage office supplies, maintain inventory, and oversee facility maintenance;
  • Greet visitors, direct calls, and respond to emails in a professional and courteous manner;
  • Prepare presentations, reports, and correspondence, applying attention to detail and creative flair;
  • Promote a positive work environment, fostering open communication and teamwork.
Requirements
  • Bachelor's degree in Business Administration, Communications, or related field;
  • Minimum 1 year of experience in executive support or a similar role;
  • Excellent written and verbal communication skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
  • Able to prioritize tasks, manage multiple projects, and meet deadlines;
  • Familiarity with CRM software, calendar management tools, and other productivity applications;
  • Ability to maintain confidentiality and handle sensitive information with discretion.
Benefits
  • Competitive salary: $45,000 - $55,000 per annum, depending on experience;
  • Group insurance benefits, including medical, dental, and vision coverage;
  • Permanent full-time position, offering stability and growth opportunities;
  • Work Term: Monday to Friday, 30 to 40 hours per week;
  • Work Language: English;
  • Ongoing training and development opportunities to enhance your skills and career prospects.


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