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Administrative Support Specialist

2 months ago

Victoria, British Columbia, Canada Camosun College Full time

Job Summary

The Administrative Support Specialist provides high-level administrative support to the Director and other administrators at Camosun College. This role requires exceptional organizational, communication, and problem-solving skills to ensure the smooth operation of the division.

Key Responsibilities

  • Provide administrative support to the Director and other administrators, including preparing correspondence, reports, and presentations.
  • Manage complex calendars, coordinate travel arrangements, and make reservations as needed.
  • Supervise and train assigned staff, providing guidance and feedback to ensure high-quality work.
  • Coordinate budget development and management, including preparing financial reports and forecasts.
  • Provide research and analytical support to the division, including collecting and analyzing data, and creating summary reports and presentations.
  • Administer contracts, including financial reporting and disbursement details.
  • Provide information and advice to College employees, external partners, and the public, and ensure the dissemination of relevant information to appropriate Division/College personnel.

Requirements

  • Diploma in Office Management or a related field, or an equivalent combination of education and experience.
  • Advanced knowledge and superior competence in using Microsoft Office applications in a networked computer environment.
  • Exceptional administrative support skills, including the ability to work independently, perform well under pressure, and problem-solve.
  • Excellent organizational, presentation, written, oral, and interpersonal communication skills.
  • Demonstrated ability to be multitask oriented, self-directed, and to meet deadlines and manage changing priorities while maintaining a high level of service.

Working at Camosun College

Camosun College is a public post-secondary institution that provides high-quality education and training to students. We are committed to fostering a positive and inclusive learning environment that supports the success of all students.