Administrative Secretary 2
4 weeks ago
The Administrative Secretary II provides critical support to the healthcare team at Prairie Mountain Health. This role involves providing exceptional clerical and administrative services to ensure the smooth operation of the program.
Key Responsibilities- Provide reception duties, including directing incoming calls, taking messages, and responding to in-person clients, families, health professionals, and visitors.
- Responsible for client appointment scheduling, cancelling, reminders, and documentation as per program requirements.
- Use electronic record programs to maintain accurate and up-to-date records.
- Organize and maintain filing systems, ensuring all documents are properly stored and easily accessible.
- Prepare reports and data, distributing them as necessary to support program operations.
- Assist with meeting preparations, including booking meeting space and equipment needs.
- Provide support for meeting minutes, taking, processing, and distributing as required.
- Provide Telehealth service support as needed.
- Maintain and order specific program forms and office supplies.
- Archive information as per policy.
- Provide clerical support for photocopying, collating, and distribution of materials.
- Process documents, including minutes, letters, memos, reports, forms, and agendas, as directed.
- Prioritize and type a high volume of complex, clinical material from dictated or handwritten material.
- Ensure all communication functions, including mail, email, photocopying, faxing, and telephone, are performed as required in accordance with PHIA and MH Act legislation.
- Take the lead in arranging for equipment ordering and repair as needed.
- Accept orders, receive, complete, and track requests made to the program.
- Maintain inventories and supplies in coordination with Materials Management.
- Ensure the program entry area presents in a welcoming, professional, and organized manner.
- Provide database development and data entry support to the program.
- Manage petty cash, billings, process payments, balance, and reconcile as required.
- Provide support, assistance with orientation, and backup to other Administrative Secretaries as needed.
- Provide administrative support to other departments as requested.
- Enter and maintain payroll schedules for program staff and managers as required.
- Manage assigned workload, ensuring prioritization and organization to meet the demands of the program and services.
- Report urgent matters to the appropriate manager or director immediately.
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Administrative Support Specialist
3 weeks ago
Brandon, Manitoba, Canada Prairie Mountain Health Full timeJob SummaryThe Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program. The role is an integral part of the Health Care Team and performs duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.Key...
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Administrative Support Specialist
2 months ago
Brandon, Manitoba, Canada Prairie Mountain Health Full timeJob SummaryThe Administrative Secretary 2 will provide critical support to the Prairie Mountain Health team, ensuring seamless operations and exceptional client experiences. This role is an integral part of the healthcare team, requiring a high level of professionalism, discretion, and attention to detail.Key ResponsibilitiesProvide administrative support to...
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Administrative Support Specialist
2 months ago
Brandon, Manitoba, Canada Prairie Mountain Health Full timeJob SummaryThe Administrative Secretary 2 will provide critical support to the Prairie Mountain Health team, ensuring seamless operations and exceptional client experiences. This role is an integral part of the healthcare team, requiring a high level of professionalism, discretion, and attention to detail.Key ResponsibilitiesProvide administrative support to...
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Administrative Support Specialist
3 weeks ago
Brandon, Manitoba, Canada Prairie Mountain Health Full timeJob SummaryThe Administrative Secretary 2 will provide critical support functions for the staff and clients of Prairie Mountain Health. This role is an integral part of the Healthcare Team, ensuring all duties are performed in accordance with the organization's Mission, Vision, Values, Policies, and Procedures.Key Responsibilities:Provide secretarial support...
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Administrative Support Specialist
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Brandon, Manitoba, Canada Prairie Mountain Health Full timeJob SummaryThe Administrative Secretary 2 will provide essential support functions for staff and clients at Prairie Mountain Health. This role is an integral part of the healthcare team, ensuring all duties align with the organization's mission, vision, values, policies, and procedures.Key Responsibilities:Provide secretarial support to a multidisciplinary...
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Support Services Coordinator
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Brandon, Manitoba, Canada Prairie Mountain Health Full timeJob SummaryThe Support Services Coordinator is a vital role within Prairie Mountain Health, providing administrative and clerical support to ensure the smooth operation of our programs.About the RoleThis position is responsible for delivering exceptional support services to our health care professionals and clients. Key responsibilities include:Scheduling...
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