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Capital Projects Coordinator
2 months ago
We are seeking a highly skilled Capital Projects Coordinator to join our team at AccorHotel. As a key member of our hotel operations team, you will be responsible for coordinating and managing capital projects to ensure the smooth operation of our luxury hotel.
Key Responsibilities- Coordinate and manage capital projects, including refurbishment and infrastructure projects, to ensure timely completion and within budget.
- Work closely with the ownership group, project stakeholders, and hotel departments to ensure effective communication and collaboration.
- Assist department heads with planning, approvals, and workflows, procurement, and implementation of operating and technology capital projects.
- Maintain relationships with various departments in the hotel to facilitate all aspects of project coordination.
- Work closely with the Director of Engineering, the Owners, and relevant contractors on capital project execution.
- Coordinate with hotel departments and contractors to ensure minimal business interruption.
- Work with the Internal Communications Manager and/or the Marketing team to ensure proper communications are being relayed to staff and guests on all platforms.
- Work with the Engineering team to complete hotel capital projects as needed.
- Assist in gathering supporting information and preparing all capital documents, business design briefs, asset disposal forms, and other documents as required.
- Manage and track contractor packages, documentations, reservations, and health & safety protocols.
- Accurately process capital projects invoices.
- Consolidate and track all authority for expenditures, purchase orders, capital invoices, ensuring proper documentation management and overall project budgets are properly reconciled.
- Assist with gathering documents for various audits as required.
- Maintain well-organized records of meeting notes, complex spreadsheets, operation & maintenance manuals, and various other hard & digital files.
- Develop a strong understanding of the 5-year and 10-year capital visions for the property and make sound business decisions accordingly.
- Weekly dissemination of construction activity reports on site to hotel departments.
- Conduct monthly housing and feeding reconciliation to ensure project budgets are properly reconciled with other project costs.
- Create SOPs and manuals as needed.
- Coordination support for sustainability initiatives throughout the property.
- Project management and understanding of project timelines and scopes.
- Strong understanding of hotel operations, including all operating departments' core functions.
- Familiarity with facilities components and building systems (HVAC, electrical, building exteriors, etc.).
- Excellent computer skills across all Microsoft Windows applications; ability to quickly learn internet-based computer applications.
- Excellent note-taking and digital archiving skills required.
- Previous supervisory or leadership qualities demonstrated.
- Fundamental accounting and budget management experience.
- Strong interpersonal and problem-solving abilities.
- Ability to organize and plan workload; adapt to shifting priorities and deadlines; exercise good judgment and make sound decisions.
- Ability to establish and maintain positive working relationships with a variety of individuals within and outside the organization.
- Previous project management experience an asset.
- University/College degree in a related discipline an asset.
AccorHotel is a leading hospitality company with a commitment to excellence and a passion for delivering exceptional guest experiences. We offer a dynamic and inclusive work environment, with opportunities for growth and development.
