Administrative Coordinator

2 days ago

Toronto, Ontario, Canada Rethink Communications LP Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Rethink Communications LP. As an Administrative Coordinator, you will play a key role in supporting our team by providing administrative assistance, coordinating events, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, including filing, scanning, and shredding documents.
  • Event Coordination
    • Coordinate and arrange seminars, conferences, and other events, including booking venues, catering, and audio-visual equipment.
    • Prepare and distribute event materials, including agendas, programs, and invitations.
  • Project Management
    • Assist in the planning, organization, and execution of projects, including setting deadlines, tracking progress, and ensuring timely completion.
    • Coordinate with team members and stakeholders to ensure project goals are met.
  • Communication
    • Develop and maintain effective communication with team members, stakeholders, and clients, including written and verbal communication.
    • Prepare and distribute reports, including progress reports, status updates, and final project reports.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent organizational and time management skills.
    • Strong communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
    • Ability to learn and adapt to new software and systems.
What We Offer
  • Competitive Salary
  • Benefits Package
    • Dental plan.
    • Disability benefits.
    • Health care plan.
    • Paramedical services coverage.
    • Vision care benefits.
  • Professional Development Opportunities
    • Learning/training paid by employer.
    • Paid time off (volunteering or personal days).
    • Wellness program.

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