Administrative Support Specialist

5 days ago

Vancouver, British Columbia, Canada Aon Full time
About the Role

We are seeking a highly organized and resourceful Senior Administrative Assistant to join our team at Aon in Vancouver, BC. As a key member of our Consulting group, you will contribute to the creation of tangible results for our clients by applying innovative and effective solutions.

Key Responsibilities
  • Prepare and produce high-quality presentations and correspondence, including graphic presentations and other documents.
  • Perform quality control of documents and apply Aon branding.
  • Provide financial support through the preparation and management of invoices.
  • Maintain files, databases, and shared sites, such as SharePoint.
  • Schedule and coordinate internal and external meetings, including convocations, rooms, caterers, material orders, and agenda management.
  • Work collaboratively with the team, assisting in the replacement of staff on annual leave or sick leave, as needed, and provide assistance in the event of extra work for administrative assistants.
  • Make travel arrangements and prepare and submit expense reports.
  • Attend external meetings and perform minute taking and/or Board management duties, as needed.
What We Offer

Aon offers a comprehensive benefits package and encourages a diverse workforce. Our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. We also offer two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself.

Requirements
  • Three years of experience in a similar role.
  • Proficiency in MS Office software (Word, Excel, and PowerPoint).
  • Punctuality and reliability.
  • Organizational skills, initiative, resourcefulness, and attention to detail.
  • Flexibility and team spirit.
  • Ability to work independently with a variety of people.

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