Administrative Support Specialist

4 weeks ago

Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time

Job Summary

The Centre for Addiction and Mental Health is seeking an Administrative Assistant to provide confidential, executive-level administrative support to the Director, Continuing & Community Education, and other members of the leadership team.

Key Responsibilities

  • Provide administrative support to the Director, Continuing & Community Education, and other members of the leadership team
  • Manage the schedule of the Directors and other members of the leadership team
  • Coordinate communications to relevant stakeholders
  • Compose and edit documents, including memos, letters, reports, and contracts
  • Assist with grant/funding proposals
  • Take minutes as required
  • Monitor budgets and assist with the development of annual submissions and reports
  • Coordinate requests for procurement documents
  • Process invoices, create invoices, track expenses, submit credit card reconciliation statements, submit purchase requisitions, order equipment and supplies, and maintain equipment and supplies storage structures

Requirements

  • Bachelor's Degree or Community College diploma/certificate in a related field
  • Three to five years of secretarial/administrative experience within the community/public sector
  • Superior interpersonal, planning, time management, organizational, problem-solving, and customer service skills
  • Strong writing and editing skills, including the ability to proofread documents and write meeting summaries and other documents for both internal and external audiences
  • High degree of confidentiality, tact, and discretion in all situations
  • Advanced PC skills, particularly with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
  • Experience working with clients, staff, and organizations serving diverse groups

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