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Executive Assistant

2 months ago

Mississauga, Ontario, Canada University of Toronto Full time
About the Role

We are seeking an experienced Executive Assistant to provide administrative support to the leadership team of the Assistant Dean, Student Wellness, Support and Success. The successful candidate will be responsible for coordinating day-to-day operations, managing calendars, and providing administrative support to the directors of Health and Counselling Centre, Department of Recreation, Athletics and Wellness, and Department of Accessibility Services.

Key Responsibilities
  • Oversee day-to-day operational needs of the units, including Health, Accessibility, Recreation & Athletics
  • Develop and maintain procedures for the use of space and equipment
  • Liaise with stakeholders to support initiatives of the directors in each unit
  • Keep well-informed on leadership commitments and priorities
  • Handle sensitive and/or confidential information
  • Assess and revise processes that support administrative activities and objectives
  • Apply established standards when administering staff human resource needs
  • Liaise with other campus departments on inbound and outbound referrals
Requirements
  • Bachelor's Degree or acceptable combination of equivalent experience
  • Minimum five years experience in administration support role, handling multiple executive schedules and administrative needs
  • Experience maintaining multiple senior staff calendars
  • Experience scheduling travel plans, including bookings flights and appropriate accommodations
  • Experience with planning events for students
  • Attention to detail and ability to manage complex situations
  • Understanding of student affairs and services departments
  • Ability to manage competing priorities
  • Interpersonal skills, ability to establish trust and competency in working with four directors
  • Financial skills related to purchase orders, expenses, reconciliations
  • Strong customer service skills
  • Ability to manage distressed students
  • Planning and organization skills
  • Strong written and verbal communication skills
What We Offer

This is a term position ending April 15, 2026. The University of Toronto is an equal opportunities employer and welcomes applications from diverse candidates. We are committed to creating a welcoming and inclusive environment for all employees.